Indiana University Staff Council records, 1951-1993, bulk
1966-1993
A Guide to the Records at the Indiana University Archives
Finding aid prepared by Amy L. Jankowski.
Summary Information
Repository
Indiana University Archives
1320 East Tenth Street
Herman B Wells Library E460
Bloomington, IN 47405-7000
Phone: 812-855-1127
Email: archives@indiana.edu
http://www.libraries.iub.edu/archives
Creator
Indiana University, Bloomington. Staff
Council.
TitleIndiana University Staff Council
records, 1951-1993, bulk
1966-1993
Collection No.
C399
Extent
3.4 cubic feet (4 boxes)
Language
Materials are in English
Abstract
The Indiana University Bloomington Staff
Council was officially formed in November 1951, following authorization by the Board
of Trustees. The Staff Council consisted of a body of representatives elected by and
from the university employee staff. It provided University staff members with
organized representation and a medium of exchange with University administration by
which to advocate for staff rights and benefits. The collection consists of
correspondence, agendas, minutes, policy materials, and financial information
.
Access Restrictions
Collection is open for research. Advance notice required.
Administrative History
The idea to form a Staff Council at Indiana University Bloomington was first
conceived by President Herman B Wells prior to 1939. The Board of Trustees
preliminarily authorized a Personnel Division in 1940, under which an Employee
Advisory Committee was appointed. The purpose of this division and committee was to
serve as liaison for relaying problems, desires, and grievances from non-academic
employees to the university administration, as well as to advise the administration
concerning relevant employee welfare policies and interpret said policies to
employees.
The Staff Council was officially authorized by the Board of Trustees in November
1951; it existed as a body of elected employee staff representatives democratically
selected by and from non-academic staff at the university. The purpose of the Staff
Council was to provide members of the university staff with a means of
representative participation in the formulation of policies and solutions for
problems affecting the general welfare of university staff personnel. The elected
group provided a respected, organized medium of exchange of information between
staff and administration which worked to promote the rights and benefits of
personnel.
Prominent issues with which the Staff Council dealt include the establishment of an
employee credit union (1956), employee benefits issues, grievances, leave policies,
and educational grants. The Staff Council also began the "Fun Frolic," which is a highly successful fundraiser at Indiana
University featuring a week-long carnival with rides, games, and food offerings. The
idea for the Fun Frolic was originally conceived with the intention to use proceeds
toward the establishment of a Staff Council Scholarship Fund.
In 1993, the Staff Council was absorbed by the IU-CWA (Communications Workers of
America), when the university Board of Trustees officially voted to acknowledge the
IU-CWA as a formal union on campus.
Arrangement
The collection is organized into a single series, Administrative files. The series is
further organized into two sub-series: Minutes and agendas and General files. Within
the Minutes and agendas sub-series, records are arranged chronologically. Within the
General files series, folders are arranged alphabetically by subject; when multiple
folders exist under the same title, they are further organized chronologically or
alphabetically by subtitle.
Scope and Content Note
The records of the Indiana University Staff Council are organized in a single series,
Administrative files. This series is further organized into two sub-series: Minutes
and agendas and General files.
The first sub-series, Minutes and agendas (1966-1993), consists of minutes, agendas,
attendance records, and member lists documenting business proceedings at Staff
Council general meetings. Related informational documents dispersed at meetings are
included in these files as well. A number of cassette tapes containing audio
recordings of Staff Council meetings are included in this series, but are physically
housed at the end of the collection; recordings on these tapes represent meetings
for which a transcription of minutes was not identified among paper records.
The second sub-series, General files, (1951-1993) consists of a wide variety of
documents related to various activities and objectives pursued by the Staff Council.
General files in this series include reports, correspondence, topical documents, and
on occasion, minutes, agendas, and member information. A number of documents are
organized according to committees, which acted as topical subunits within the Staff
Council. Also included in this series are by-laws, group chronologies, memos,
year-end reports, and documents related to the Staff Council’s largest annual
fundraising event—the Fun Frolic. Relevant electronic files from three 5.25 inch
floppy computer disks were printed out and are filed in this series as well. A
number of documents from the folder entitled “Educational Grants Committee, Award
Applications, 1989-1990” were identified as sensitive information; these documents
are restricted to researchers and are stored at the end of the collection.
-
Indexing Terms
-
The following terms have been used to index the description of this collection in
IUCAT, the IU Libraries'
online catalog. Materials about related topics, persons or places can be found by
searching the catalog using these terms.
-
-
Separated Material
A number of cassette tapes documenting Staff Council meetings were discarded since
transcriptions of minutes for these meetings were identified in the Minutes and
agendas series. Three 5.25 inch floppy computer disks were discarded from the
collection after electronic files were accessed and content printed.
Related Material
Additional records such as newsletters, annual reports, bulletins, and publications
may be accessed in the Archives of Institutional Memory
http://institutionalmemory.iu.edu/aim/
Administrative Information
Acquisition Information
Accession Information: 95/040, 93/013
Usage RestrictionsCopyrights for records originating with Indiana University administrative units, departments, and other offices are held by
the Trustees of Indiana University. For more information, please contact the Indiana University Archives staff.
The Indiana University Archives respects the intellectual property rights of others and does not claim any copyrights for
non-university records, materials in the public domain, or materials for which we do not hold a Deed of Gift. Responsibility
for the determination of the copyright status of these materials rests with those persons wishing to reuse the materials.
Researchers are responsible for securing permission from copyright owners and any other rights holders for any reuse of these
materials that extends beyond fair use or other statutory limitations.
Digital reproductions of archival materials from the Indiana University Archives are made available for noncommercial educational
and research purposes only. If you are the copyright holder for any of the digitized materials and have questions about its
inclusion on our site, please contact the Indiana University Archivist.
Preferred Citation
[Item], Indiana University Staff Council records, Collection C399, Indiana University Archives, Bloomington.
Provenance
Transferred from the Staff Council to the University Archives in August 1993 and
28 November 1995.
Appraisal
During processing, a number of detailed financial documents related to the Fun
Frolic were removed from the collection due to their low informational value.
Documents disposed of included receipts for specific purchases and documents
containing information duplicated and contextualized in yearly financial
reports, which are retained in the collection.
Processing InformationProcessed by Amy L. Jankowski.
Completed in 2010
Container List
Series:
Box 1
Administrative files, 1951-1993,
undated
Subseries:
Box 1
Minutes and agendas, 1966-1993
1966
1967
1968
1969
1970
1971
1972
1973
1974
1975
1976
1977
1977-1984
1978-1979
1979
1980
1984
1985
1986
1987
1988
1989
1990-1991
1991-1992
1992-1993
Audio Cassettes, 1982-1993
(stored at the end of the collection, Box 4)
Subseries:
Box 1
General files, 1951-1993,
undated
General,
1966-1969
1969-1974
1974
1974-1978
1975
Box 2
1992
1992-1993
(three folders)
1993
Agenda template, undated
Articles of Organization Committee, 1968-1972
Authoritative Action of Board of Trustees Est. Staff Council
and Joint Advisory Committee, 1951
Authorization for the Disbursement of Funds, 5 April 1972
Benefits,
General,
1988-1992
1991-1993
Survey Responses, 1990-1991
Survey Respondents’ envelopes, 1991
Survey Results, 1988-1993
Conditions of Cooperation between Employee Organizations
& I.U. Administration, 1966
Council Committee Assignment & Directives,
1972
1974
Document and Office Correspondence, 1987-1988
Educational Grants Committee,
Advisory Board By‑Laws, 6
October 1971
Articles of Organization,
7 October
1970
Revised, 6 October
1971
Award Applications, 1989-1990
[restricted records removed]
Committee Reports, 1972
Revisions, 1 December
1971
Electronic File Printouts, 1989-1990
Faculty/Staff Ad Hoc Leadership Committee, 1993
Family Leave,
General, 1985-1992
Committee,
1985-1987
1986-1987
1987-1989
1989-1990
Task Force,
1984-1991
1988-1990
1990-1991
Fringe Benefits Committee, 1970-1972
Fun Frolic,
General
1970
1971-1972
1972
1973
1974
1975
Box 3
1984-1987
1988
1989-1990
1991
1992
1993
Finances, 1967-1993
Weekly Reports,
1983
1984
1986
1989
1990
1991
Historical File, 1966-1970
History through 1966, 1966
Indiana University Position Descriptions, undated
Joint Advisory Committee Proposals and action
taken,
1956-1959
1968-1975
Member Information,
1956-1977
1989
1992-1993
Memos, 1970-1972
Organizational By‑Laws of Joint Advisory Committee, February 1951
Paid Parking, 1958
Permanent Record,
1956-1966
1960-1967
1961-1971
Proposed Organizational By-Laws on Joint Advisory Committee,
16 March
1972
Resolution Authorizing Expenditure of Staff Council monies,
1972
Salary Committee, 1988-1991
Sample Election Materials, 1993
"The Staff Council and its Achievements at Indiana University," by Kathleen Dugdale, 1967
Staff Council President, 1991-1992
Staff News, 1950-1958
Susan Osborne, Secretary, 1990-1991
Year End Reports,
General,
1978-1984
1986-1987
Box 4
1987
1988
1988-1989
Communicator Committee, 1981
Restricted file
Educational Grants Committee, Award Applications, 1989-1990
Cassette Tapes
Recordings from Staff Council Meetings