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Indiana University Staff Council records, 1951-1993, bulk 1966-1993

A Guide to the Records at the Indiana University Archives

Finding aid prepared by Amy L. Jankowski.

Summary Information

Repository
Indiana University Archives
1320 East Tenth Street
Herman B Wells Library E460
Bloomington, IN 47405-7000
Phone: 812-855-1127
Email: archives@indiana.edu
http://www.libraries.iub.edu/archives

Creator
Indiana University, Bloomington. Staff Council.

Title
Indiana University Staff Council records, 1951-1993,  bulk 1966-1993

Collection No.
C399

Extent
3.4 cubic feet (4 boxes)

Language
Materials are in English

Abstract
The Indiana University Bloomington Staff Council was officially formed in November 1951, following authorization by the Board of Trustees. The Staff Council consisted of a body of representatives elected by and from the university employee staff. It provided University staff members with organized representation and a medium of exchange with University administration by which to advocate for staff rights and benefits. The collection consists of correspondence, agendas, minutes, policy materials, and financial information .

Access Restrictions

Collection is open for research. Advance notice required.

Administrative History

The idea to form a Staff Council at Indiana University Bloomington was first conceived by President Herman B Wells prior to 1939. The Board of Trustees preliminarily authorized a Personnel Division in 1940, under which an Employee Advisory Committee was appointed. The purpose of this division and committee was to serve as liaison for relaying problems, desires, and grievances from non-academic employees to the university administration, as well as to advise the administration concerning relevant employee welfare policies and interpret said policies to employees.

The Staff Council was officially authorized by the Board of Trustees in November 1951; it existed as a body of elected employee staff representatives democratically selected by and from non-academic staff at the university. The purpose of the Staff Council was to provide members of the university staff with a means of representative participation in the formulation of policies and solutions for problems affecting the general welfare of university staff personnel. The elected group provided a respected, organized medium of exchange of information between staff and administration which worked to promote the rights and benefits of personnel.

Prominent issues with which the Staff Council dealt include the establishment of an employee credit union (1956), employee benefits issues, grievances, leave policies, and educational grants. The Staff Council also began the "Fun Frolic," which is a highly successful fundraiser at Indiana University featuring a week-long carnival with rides, games, and food offerings. The idea for the Fun Frolic was originally conceived with the intention to use proceeds toward the establishment of a Staff Council Scholarship Fund.

In 1993, the Staff Council was absorbed by the IU-CWA (Communications Workers of America), when the university Board of Trustees officially voted to acknowledge the IU-CWA as a formal union on campus.

Arrangement

The collection is organized into a single series, Administrative files. The series is further organized into two sub-series: Minutes and agendas and General files. Within the Minutes and agendas sub-series, records are arranged chronologically. Within the General files series, folders are arranged alphabetically by subject; when multiple folders exist under the same title, they are further organized chronologically or alphabetically by subtitle.

Scope and Content Note

The records of the Indiana University Staff Council are organized in a single series, Administrative files. This series is further organized into two sub-series: Minutes and agendas and General files.

The first sub-series, Minutes and agendas (1966-1993), consists of minutes, agendas, attendance records, and member lists documenting business proceedings at Staff Council general meetings. Related informational documents dispersed at meetings are included in these files as well. A number of cassette tapes containing audio recordings of Staff Council meetings are included in this series, but are physically housed at the end of the collection; recordings on these tapes represent meetings for which a transcription of minutes was not identified among paper records.

The second sub-series, General files, (1951-1993) consists of a wide variety of documents related to various activities and objectives pursued by the Staff Council. General files in this series include reports, correspondence, topical documents, and on occasion, minutes, agendas, and member information. A number of documents are organized according to committees, which acted as topical subunits within the Staff Council. Also included in this series are by-laws, group chronologies, memos, year-end reports, and documents related to the Staff Council’s largest annual fundraising event—the Fun Frolic. Relevant electronic files from three 5.25 inch floppy computer disks were printed out and are filed in this series as well. A number of documents from the folder entitled “Educational Grants Committee, Award Applications, 1989-1990” were identified as sensitive information; these documents are restricted to researchers and are stored at the end of the collection.

Separated Material

A number of cassette tapes documenting Staff Council meetings were discarded since transcriptions of minutes for these meetings were identified in the Minutes and agendas series. Three 5.25 inch floppy computer disks were discarded from the collection after electronic files were accessed and content printed.

Related Material

Additional records such as newsletters, annual reports, bulletins, and publications may be accessed in the Archives of Institutional Memory http://institutionalmemory.iu.edu/aim/

Administrative Information

Acquisition Information
Accession Information: 95/040, 93/013
Usage Restrictions
Copyrights for records originating with Indiana University administrative units, departments, and other offices are held by the Trustees of Indiana University. For more information, please contact the Indiana University Archives staff.

The Indiana University Archives respects the intellectual property rights of others and does not claim any copyrights for non-university records, materials in the public domain, or materials for which we do not hold a Deed of Gift. Responsibility for the determination of the copyright status of these materials rests with those persons wishing to reuse the materials. Researchers are responsible for securing permission from copyright owners and any other rights holders for any reuse of these materials that extends beyond fair use or other statutory limitations.

Digital reproductions of archival materials from the Indiana University Archives are made available for noncommercial educational and research purposes only. If you are the copyright holder for any of the digitized materials and have questions about its inclusion on our site, please contact the Indiana University Archivist.

Preferred Citation
[Item], Indiana University Staff Council records, Collection C399, Indiana University Archives, Bloomington.
Provenance
Transferred from the Staff Council to the University Archives in August 1993 and 28 November 1995.
Appraisal
During processing, a number of detailed financial documents related to the Fun Frolic were removed from the collection due to their low informational value. Documents disposed of included receipts for specific purchases and documents containing information duplicated and contextualized in yearly financial reports, which are retained in the collection.
Processing Information
Processed by Amy L. Jankowski.

Completed in 2010

Container List


Series: Box 1 Administrative files, 1951-1993,  undated 

Subseries: Box 1 Minutes and agendas, 1966-1993 

1966 

1967 

1968 

1969 

1970 

1971 

1972 

1973 

1974 

1975 

1976 

1977 

1977-1984 

1978-1979 

1979 

1980 

1984 

1985 

1986 

1987 

1988 

1989 

1990-1991 

1991-1992 

1992-1993 

Audio Cassettes, 1982-1993 

(stored at the end of the collection, Box 4)


Subseries: Box 1 General files, 1951-1993,  undated 

General,

1966-1969 

1969-1974 

1974 

1974-1978 

1975 

Box 2 1992 

1992-1993 

(three folders)


1993 

Agenda template, undated 

Articles of Organization Committee, 1968-1972 

Authoritative Action of Board of Trustees Est. Staff Council and Joint Advisory Committee, 1951 

Authorization for the Disbursement of Funds, 5 April 1972 

Benefits,

General,

1988-1992 

1991-1993 

Survey Responses, 1990-1991 

Survey Respondents’ envelopes, 1991 

Survey Results, 1988-1993 

By-laws,

1991 

undated 

Conditions of Cooperation between Employee Organizations & I.U. Administration, 1966 

Council Committee Assignment & Directives,

1972 

1974 

Document and Office Correspondence, 1987-1988 

Educational Grants Committee,

Advisory Board By‑Laws, 6 October 1971 

Articles of Organization,

7 October 1970 

Revised, 6 October 1971 

Award Applications, 1989-1990 

[restricted records removed]


Committee Reports, 1972 

Revisions, 1 December 1971 

Electronic File Printouts, 1989-1990 

Faculty/Staff Ad Hoc Leadership Committee, 1993 

Family Leave,

General, 1985-1992 

Committee,

1985-1987 

1986-1987 

1987-1989 

1989-1990 

Task Force,

1984-1991 

1988-1990 

1990-1991 

Fringe Benefits Committee, 1970-1972 

Fun Frolic,

General

1970 

1971-1972 

1972 

1973 

1974 

1975 

Box 3 1984-1987 

1988 

1989-1990 

1991 

1992 

1993 

Finances, 1967-1993 

Weekly Reports,

1983 

1984 

1986 

1989 

1990 

1991 

Historical File, 1966-1970 

History through 1966, 1966 

Indiana University Position Descriptions, undated 

Joint Advisory Committee Proposals and action taken,

1956-1959 

1968-1975 

Member Information,

1956-1977 

1989 

1992-1993 

Memos, 1970-1972  

Organizational By‑Laws of Joint Advisory Committee, February 1951 

Paid Parking, 1958 

Permanent Record,

1956-1966 

1960-1967 

1961-1971 

Proposed Organizational By-Laws on Joint Advisory Committee, 16 March 1972 

Resolution Authorizing Expenditure of Staff Council monies, 1972 

Salary Committee, 1988-1991 

Sample Election Materials, 1993 

"The Staff Council and its Achievements at Indiana University," by Kathleen Dugdale, 1967 

Staff Council President, 1991-1992 

Staff News, 1950-1958 

Susan Osborne, Secretary, 1990-1991 

Year End Reports,

General,

1978-1984 

1986-1987 

Box 4 1987 

1988 

1988-1989 

Communicator Committee, 1981 

Restricted file

Educational Grants Committee, Award Applications, 1989-1990 

Cassette Tapes

Recordings from Staff Council Meetings

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