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A Guide to the Records at the Indiana University Archives

Finding aid prepared by Alison Reynolds

Summary Information

Repository
Indiana University Archives
1320 East Tenth Street
Herman B Wells Library E460
Bloomington, IN 47405-7000
Phone: 812-855-1127
Email: archives@indiana.edu
http://www.libraries.iub.edu/archives

Creator
Indiana University. Institute of Training for Public Service.

Title
Indonesia Public Administration Program records,1954-1965,bulk 1959-1964

Collection No.
C490

Extent
4.2 cubic feet (5 boxes)

Language
Materials are in English and Indonesian.

Abstract
The Public Administration Program in Indonesia was funded by a grant from the US Agency for International Development (USAID) and was coordinated by the Institute of Training for Public Service within the Indiana University Department of Government. The contract began in 1959 and expired in 1963. The program was designed to improve business and public administration education by assisting in the development of the National Institute of Administration in Djakarta, Indonesia.

Access Restrictions

Select files are restricted. Restricted files may be requested for use and will be reviewed by an archivist before being released.

Advance notice required for access.

Administrative History

The Public Administration Program in Indonesia was funded by a grant from the US Agency for International Development (USAID) and was coordinated by the Institute of Training for Public Service within the Indiana University Department of Government. The contract began in 1959 and expired in 1963 after its second renewal was denied. This program was designed to assist the Indonesian government in establishing the National Institute of Administration (NIA) (known as the Lembaga Administrasi Negara in Indonesia) in Djakarta, Indonesia. Dr. Walter W. Mode, a professor from the Department of Government, served as Chief Advisor and Dr. Lynton K. Caldwell, professor and director of the Department of Government, served as Campus Coordinator.

The NIA was created to serve as a national training and research center in business and public administration for all of Indonesia. It was designed by the Indonesian government in order to train and educate citizens to become civil servants and administrators, to promote and provide research in the field of public administration, and to work to improve the effectiveness of government and public service throughout Indonesia. In 1957, the Indonesian government requested funds from USAID for the development of an institution for training in public administration. After visiting several universities in the United States, the Indonesian government chose to investigate Indiana University as a potential partner in this endeavor. After preliminary research, reconnaissance visits, and discussions by both parties, a contract between the Indonesian government and Indiana University was signed in 1959.

Initial goals of the program included the following objectives: to aid in the development of the NIA in order to improve overall management within the existing Indonesian government; to provide assistance in the development of management training activities; to provide consultation on curricula, teaching, and research methods of education for business and public administration; to provide technical resources and library facilities to the NIA and other institutions of government in Indonesia; and to plan, direct, and conduct participant training programs in the United States and Indonesia for teachers of public and business management. In order to accomplish these goals, US advisers, most of whom were IU faculty members, were sent to the NIA. Additionally, 71 Indonesians were sent to Indiana University for training in its public and business administration programs. Equipment was purchased to help modernize office systems and procedures at the NIA, three research libraries were assembled, and a printing plant was established to allow publication of materials at the university.

Program participants encountered several obstacles along the way. These primarily involved uncertainty about the scope and limits of the program and a lack of agreement among USAID, IU, and Indonesian officials regarding the project's purpose, and subsequently the nature of desirable program activities. Additionally, the NIA had already been functional for 18 months when the program began. As a result, it had already developed training programs, course content, curricula, and staffing, which made it difficult to implement rapid changes to the existing programs and structure of the institution. By the time a formal plan was created only 9 months remained on the contract. The contract expired in 1963, and the program's final report suggests that these setbacks made it difficult to measure specific achievements resulting from this program.

Arrangement

Collection is organized into two series: Administrative files and Correspondence.

Scope and Content Note

This collection is organized into two series: Administrative files and Correspondence.

The Administrative files series (1954-1965) contains files about the academic programs and administration at the National Institute of Administration (NIA) in Djakarta, Indonesia. The series is further organized into three subseries: General, Personnel, and Reference.

The General subseries (1957-1965) contains budget information, contracts, training materials, information surrounding project visits in Indonesia and at Indiana University, reports, research, and publications. Items of note include a scrapbook containing photographs and newspaper articles about Indonesia and a photographic report of the program's progress.

The Personnel subseries (1955-1964) contains orientation materials and personnel files for people from Indiana University and USAID working with the program in Indonesia. At this time the entire subseries has been restricted as there are sensitive materials in all files, however in the event a patron is interested these files can be reevaluated.

The Reference subseries (1954-1963) contains materials used by members of Indiana University for research and reference in preparation for the program in Indonesia. I includes preliminary documentation, reconnaissance surveys, and contracts, reports, and information about similar programs in Indonesia sponsored by other universities.

The Correspondence series (1956-1964) contains correspondence regarding all aspects of the Indonesia Public Administration program as well as the 1963 diary of Raymond Randall, Professor of Government who served as Team Manager of the Indiana University Team in Indonesia.

• Indexing Terms

• The following terms have been used to index the description of this collection in IUCAT, the IU Libraries' online catalog. Materials about related topics, persons or places can be found by searching the catalog using these terms.

• • Names
  • Indiana University. Institute of Training for Public Service --Archives.
  • Indiana University. Institute of Training for Public Service --Records and correspondence.
  • Lembaga Administrasi Negara (Indonesia) --History --Sources.
• • Topics
  • Public administration --Indonesia --History --Sources.
  • Civil service reform --Indonesia --History --Sources.
  • Civil service reform --Indonesia --International cooperation.

Separated Material

One folder containing information about library materials in Thailand was transferred to the MUCIA records, collection C481.

Photographs were removed and transferred to the University Archives Photograph Collection.

Collection C488, the University of Islamabad Project records, contains a Reference series of reports, contracts, and books about international programs sponsored by other American universities that were used as reference materials for the international programs administered by Indiana University. Some of these files may have been used as reference materials for this program.

53 photographs were removed and transferred to the University Archives Photograph Collection.

16 photographs were located in a scrapbook about Indonesia from the early 1960s. These photographs were taken in Djarkarta, Indonesia and depict floods, IU and Indonesian representatives at dinner parties and receptions, a visit from Herman B Wells to Djakarta, various people affiliated with the National Institute of Administration project, and construction, buildings, and rooms at the NIA. These images have been digitized and are available in the University Archives Photographs Database.

5 photographs were removed from a folder titled "Miscellaneous Photos". Two photographs show Indonesian students and three photographs show people at a social gathering. All photos are undated.

33 photographs were located in a report about Indonesia and the NIA program created by John Campbell in 1960. This report contains photos of charts and drawings depicting the history and progress of the NIA, photos of the cafeteria, construction on campus, landscapes, Indonesian people, and officers involved with the NIA project.

Related Material

Additional records such as newsletters, annual reports, bulletins, and publications may be accessed in the Archives of Institutional Memory: http://institutionalmemory.iu.edu/aim/

Related photographs may be available in the University Archives Photographs Database: http://webapp1.dlib.indiana.edu/archivesphotos/

Administrative Information

Folder List

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