A Guide to Her Holdings at the Indiana University Black Film
Center/Archive
Mary Perry Smith Black Filmmakers Hall of Fame
Archives Collection, Series 8. Board and Committee Documents, 1974-2007
The materials in this series are open to the public.
The Black Filmmakers Hall of Fame, Inc. (BFHFI) was founded in Oakland, California in 1974.
The BFHFI began as a collaboration among Roy Thomas from the Afro-American Studies
Department at UC-Berkeley, Mary Perry Smith, who was the co-chairperson of the Cultural and
Ethnic Affairs Guild and at the Oakland Museum, and Sonny Buxton of the San Francisco Bay
Area station KGO-TV.
The BFHFI identified itself as an organization "dedicated to influencing Black images
portrayed in film and television through education, the nurturing of current independent
filmmakers and the preservation of contributions by Black artists" (BFHFI 20th Anniversary
Celebration Program). Throughout its existence the BFHFI presented award ceremonies honoring
contemporary and historic figures in black filmmaking. Notable programs established by the
BFHFI include the Oscar Micheaux Awards Ceremony, the International Black Film, Video &
Screenplay Competition, the Black Filmworks International Film Festival, and the Sidney
Poitier Fellowship. Additionally, educational programs, various symposia, and lecture series
on black film were conducted throughout the life of the organization.
The BFHFI initially operated in partnership with the Oakland Museum, later incorporating
itself as an independent, non-profit organization in 1978. Attempts to establish a dedicated
museum and permanent home for the BFHFI were ultimately unsuccessful, although the BFHFI did
begin acquisition of collections for this proposed museum.
The final Oscar Micheaux Awards ceremony was held in 1993, the 20th anniversary of the
founding of the event. The BFHFI continued to present the Black Filmworks International Film
Festival and Black Independent Film, Video & Screenplay Competition through 2003.
This collection is arranged in the following series with this series is arranged into six subseries:
This series contains documents generated by the Board of Directors of the Black Filmmakers
Hall of Fame and its various committees. Also included are board documents created
by the Oakland Museum's Cultural and Ethnic Affairs Guild in 1974 through the incorporation
of the BFHFI in 1978. The generation of documents appears to have ceased with the effective
end of the Board of Directors' operations in 2007. In addition to meeting agendas, minutes,
memos, and committee documents, this series also contains reports and proposals presented to
the board from 1976-1993, various planning documents generated between 1983-2005, and
documents generated by and presented to the board regarding the potential purchase and
renovation of a building for the BFHFI. This building was intended to permanently house the
BFHFI and a museum that would exhibit memorabilia related to Hall of Fame inductees, the
history of African American filmmakers and filmmaking, and other black artists involved in the film industry.
Additional committee documents directly related to specific BFHFI events may also be found
in the series for those events (see main collection overview at
http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347
for complete series listing).
A few additional committee documents related to the 1975 Oscar Micheaux Awards Ceremony are
located in the Belva Davis and William Moore Black Filmmakers Hall of Fame Archives
Collection (COL 4), which is also held by the BFC/A (
http://purl.dlib.indiana.edu/iudl/findingaids/archives/VAD4434).
Series:
8. Board and committee documents
Subseries:
8.1. Board of Director documents, approximately 1975-2004
Content
Includes by-laws, articles of incorporation, long-range planes, agendas, minutes,
meeting notes, official memorandum, and reports and proposals presented at meeting of
the BFHFI Board of Directors. Early board documents from the Oakland Museum from 1975-1978, are also included.
BD 1.1
Cultural and Ethnic Affairs Guild orientation manual, approximately 1975-1978
BD 1.2
Oakland Museum Association by-laws and revision recommendations, 1976 July 1
BD 1.3
A Member Study of the Oakland Museum Association, 1977 July
BD 1.4
Oakland Museum Association board documents, 1977-1980
BD 1.5
Oakland Museum five-year plan, 1978 July
BD 1.6
Oakland Museum Association by-laws, 1979
BD 1.7
Board meetings - Mary's notes?
undated
BD 1.8
Board meetings - Mary's notes? 1976
BD 1.9
Board meetings - Mary's notes? 1977
BD 1.10
BFHFI articles of incorporation, 1976-1977
BD 1.11
BFHFI articles of incorporation, 1979 March
19
BD 1.12
BFHFI by-laws drafts,
approximately 1977
BD 1.13
BFHFI by-laws, 1977 June 10
BD 1.14
BFHFI by-laws revisions,
probably 1980s
BD 1.15
BFHFI by-laws, 1977 version for revision, 1990s
BD 1.16
BFHFI by-laws and related materials, 1990
BD 1.17
BFHFI by-laws, undated
BD 1.18
Board meeting documents, 1977
BD 1.19
Board meeting documents, 1978
BD 1.20
Board meeting documents, 1979
BD 1.21
Board meeting documents, 1980
BD 1.22
Board meeting documents, 1981
BD 1.23
Board meeting documents, 1982
BD 1.24
Board meeting documents, 1983
AC 2.14
Board meeting documents, 1983 September 12
BD 1.25
Current board activities, 1983 September-November
BD 1.26
Board meeting documents, 1984
BD 1.27
Board of Directors work session, 1984 March
21
BD 1.28
Board meeting documents, 1985
BD 1.29
Membership Committee proposal packet for Board of Directors' retreat,
1985 September 7
BD 1.30
Board meeting documents, 1986 January 6
BD 1.31
Board meeting documents, 1986 April 7
BD 1.32
Board meeting documents, 1986 June 16
BD 1.33
Board meeting documents, 1987 April
27 and May 4
BD 1.34
Board meeting documents, 1987 August 3
BD 1.35
Board meeting documents, 1987 September 14-October 12
BD 1.36
Board meeting documents, 1987 November 9
BD 1.37
Board meeting documents, 1987 December 14
BD 1.38
Board meeting documents, 1988 February 9-August 22
BD 1.39
Board of Directors and Development Committee work session, 1988 May 2
BD 1.40
Board of Directors meeting (Preservation Park), 1988 November 14
BD 1.41
Board Meeting Agenda, 1988 December 12
BD 1.42
Board meeting documents, 1989
BD 1.43
Board meeting agendas,
1990 January-February
BD 1.44
Board meeting documents,
approximately 1990 March-December
Content
Includes meetings with Development Committee and plans for BFHFI building.
BD 1.45
Board, miscellaneous,
1990-1991
BD 1.46
Board meeting notes,
approximately 1991
BD 1.47
Board meeting documents, 1991 January 14
BD 1.48
Board meeting documents, 1991 February 11
BD 1.49
Board meeting documents, 1991 April 1
BD 1.50
"Follow-up Document for BFHFI Board of Directors from Board Retreat, June 15,
1991," 1991 June 21
BD 1.51
Board meeting documents, 1991 July 15
BD 1.52
Board meeting documents, 1991 September 9
BD 1.53
Board meeting documents, 1991 October 14
BD 1.54
Board meeting documents, 1991 November 4
BD 1.55
Board meeting documents, 1991 December 9
BD 1.56
Board, miscellaneous,
1991-1992
BD 1.57
Board meeting minutes, 1992 January 12
BD 1.58
Board meeting documents, 1992 February 10
BD 1.59
Board meeting documents, 1992 March 30
BD 1.60
Board work session documents, 1992 June 6
BD 1.61
Board meeting agenda, 1992 July 20
BD 1.62
Board meeting documents, 1992 October 19
BD 1.63
Board meeting documents, 1992 December 14
BD 1.64
Board meeting documents, 1993 February 8
BD 1.65
Board meeting documents, 1993 April 26
BD 1.66
Board, executive director search, 1993
BD 1.67
Board meeting documents, 1993 June 3
BD 1.68
Board meeting documents, 1993 July 6
BD 1.69
Board meeting documents, 1993 July 27
BD 1.70
Board meeting documents, 1993 August 16
BD 1.71
Board meeting documents, 1994 February 15
BD 1.72
Board meeting documents, 1994 July 11
BD 1.73
Board meeting documents, 1994 August 15
BD 1.74
Board meeting documents, 1994 October 10
BD 1.75
Board meeting documents, 1994 December 5
BD 1.76
Board meeting documents, 1995 February 21
BD 1.77
Board meeting documents, 1995 March 20
BD 1.78
Board retreat documents, 1995 April 30
BD 1.79
Board meeting documents, 1995 May 15
BD 1.80
Board meeting documents, 1995 June 12
BD 1.81
Board meeting documents, 1995 July 11
BD 1.82
Board meeting documents, 1995 November 27
BD 2.1
Board meeting documents, miscellaneous, 1995-1996
BD 2.2
Board meeting documents, 1996 February 6
BD 2.3
Board meeting documents, 1996 May 2
BD 2.4
Board meeting documents, 1996 June 22
Note
No agenda or minutes.
BD 2.5
Board meeting documents, 1996 September 9
BD 2.6
Board meeting documents, 1997 June 11
AC 2.15
Board meeting documents, 1999 December 4
BD 2.7
Board meeting documents,
1999-2000
BD 2.8
Board meeting documents, 2001 March 26
AC 2.16
Board meeting documents, 2001 March 26
AC 2.17
Board meeting documents, 2001 May 21
AC 2.18
Board meeting documents, 2001 June 11
BD 2.9
Board meeting documents, 2001 August 6
BD 2.10
Board meeting documents, 2001 September 10
BD 2.11
Board meeting documents, 2002 January 8
BD 2.12
Board meeting documents, 2002 April 8
BD 2.13
Board meeting documents, 2002 April 29
BD 2.14
Board meeting documents, 2002 May 13
BD 2.15
Board meeting documents, 2002 June 10
BD 2.16
Board retreat documents (Frank Smith), 2002 July
12-13
BD 2.17
Board meeting agenda, 2002 July 25
BD 2.18
Board meeting documents, 2002 November 14
BD 2.19
Board meeting documents, 2003
AC 2.19
Board documents from binder, 2003
BD 2.20
Board meeting documents, 2004
BD 2.21
Board, miscellaneous,
undated
Subseries:
8.2. Memos sent to BFHFI Board of Directors members, approximately 1974-2007
Content
Includes correspondence addressed to Board not official labelled as memos.
BD 2.22
BFHF board meeting notice, 1974 December 10
BD 2.23
Memo - Meeting to incorporate BFHF, 1975 July
3
BD 2.24
Board memos, 1978
AC 2.20
Board memos, 1978
BD 2.25
Board memos, 1979
BD 2.26
Board memos, 1980
BD 2.27
Board memos, 1981
BD 2.28
Board memos, 1982
BD 2.29
Board memos, 1983
AC 2.21
Board memos, 1983
BD 2.30
Board memos, 1984
BD 2.31
Board memos, 1985
AC 2.22
Board memos, 1985 April 2
AC 2.23
Board memos, 1985 April 12
AC 2.24
Board memoes, 1985 December 8
BD 2.32
Board memos, 1986
BD 2.33
Board memos, 1987
AC 2.25
Board memos, 1987
BD 2.34
Board memos, 1988
BD 2.35
Board memos, 1989
BD 2.36
Board memos, 1990
BD 2.37
Board memos, 1991
BD 2.38
Board memos, 1992
BD 2.39
Board memos, 1993
BD 2.40
Board memos, 1994
BD 2.41
Board memos, 1995
BD 2.42
Board memos, 1996
BD 2.43
Board memos, 1997
BD 2.44
Board memos, 1998
BD 2.45
Board memos, 1999
AC 2.26
Board memos, 1999
BD 2.46
Board memos, 2000
BD 2.47
Board memos, 2001
BD 2.48
Board memos, 2002-2007
BD 2.49
BFHFI organizational chart,
undated
BD 2.50
BFHFI board members, 1982
BD 2.51
Original board members, 1989
BD 2.52
Board of Directors, 1990
BD 2.53
Potential BFHFI board members, 1991
BD 2.54
Executive director contract development documents, 1994-1995
BD 2.55
Board of Directors lists,
undated
BD 2.56
BFHFI board membership info.
undated
Subseries:
8.3. Committee documents,
approximately 1985-2007
Note
Many committee documents were deeply integrated with the documentation for the BFHFI's
events and activities and may be found within series throughout the collection.
BD 2.57
Board Structure Committee documents, 1985-1986
AC 2.27
Board Structure Committee Documents, 1985
BD 2.58
Community calendar & promotions, 1991
BD 2.59
Development Committee documents, 1982-1983
BD 2.60
Development Committee documents, 1988-1991
BD 2.61
Development Committee meeting documents, 1989
September 12
BD 2.62
Development Committee meeting documents, 1990
March 15
BD 2.63
Development Committee roster, 1988
BD 2.64
Development Committee list, 1990
BD 2.65
Education Committee meeting documents, 1982
April 24
BD 2.66
Education Committee notes, 1987
BD 2.67
Executive Committee meeting documents, 1979
February 1
BD 2.68
Fun Run Committee meeting minutes, 1979 April
20
BD 2.69
Membership Committee documents, approximately 1981-1987
BD 2.70
Nominating Committee documents, 1981-1986
AC 2.28
Nominating Committee Documents, 1987 September 16
BD 2.71
Personnel Committee documents, 1991
BD 2.72
Photo/Media Committee documents, 1985 November
16
AC 2.29
Program and Development Committee documents, 1979-1984
AC 2.30
Program Committee list, 1989-1990
BD 2.73
Program Task Force and Award Committee documents, 1991-1993
AC 2.31
Publicity Committee list, 1980
BD 2.74
Publicity Committee documents, 1983
BD 2.75
Publicity Committee documents, 1989
AC 2.32
Selection Committee documents, 1974-1986
AC 2.33
Selection Committee documents, 1985
AC 2.34
Selection Committee documents, 1987-1990
AC 2.35
Selection Committee documents, 1988-1989
BD 2.76
Volunteer meeting documents,
1983-1985
BD 2.77
Volunteer Procedures Committee documents, 1989-1992
BD 2.78
Unknown committee documents,
1990-1991
BD 2.79
Committee correspondence and memos undated
BD 2.80
Committee member lists
undated
BD 2.81
Annual Volunteers Picnic Committee list, undated
BD 2.82
National Advisory Board,
before 1989
BD 2.83
National Advisory Board,
1989-1990
BD 2.84
National Advisory Board, 1992
BD 2.85
National Advisory Board, 1995
BD 2.86
National Advisory Board, miscellaneous, undated
BD 2.87
Internal correspondence and memos, 1977-1979
BD 2.88
Internal correspondence and memos, 1980
BD 2.89
Internal correspondence and memos, 1981
BD 2.90
Internal correspondence and memos, 1982
BD 2.91
Internal correspondence and memos, 1983
BD 2.92
Internal correspondence and memos, 1984-1989
BD 2.93
Internal correspondence and memos, 1990-1991
BD 2.94
Internal correspondence and memos, 1992-1993
BD 2.95
Internal correspondence and memos between Patricia Jones (Interim Director)
and Mary P. Smith, 1993
BD 2.96
Internal correspondence and memos, 1994
BD 2.97
Internal correspondence and memos, 1995-2007
BD 2.98
Internal correspondence and memos with Renee Love,
1995
note
Restricted.
BD 2.99
Internal correspondence and memos sent to Beverly Robinson's attention,
1995-1996
BD 2.100
Internal correspondence and memos, undated
AC 2.36
Internal correspondence, memos, and committee documents from Margot Hicks, 1978-1980, 1987
AC 2.37
"Prospective Board Members and Orginzation from Linkages," 1999
Subseries:
8.4. Reports and proposals,
approximately 1976-1993
BD 3.1
Board Structure Committee,
undated
BD 3.2
Committee reports,
1976-1978
BD 3.3
Miscellaneous proposals,
1978-1985
BD 3.4
Plans for initial staff development, 1978 May
1
BD 3.5
"Some Observations on the Black Filmmakers Hall of Fame Institute" / by Joel
Fluellen, 1979 March
BD 3.6
Financial Committee report, 1979
BD 3.7
Report to Executive Committee from Program Committee, 1979 May 1
BD 3.8
Program proposals, 1980
BD 3.9
Educational programs proposal,
approximately early 1980
BD 3.10
"Information and Referral Services Process by Black Filmmakers Hall of Fame"
reports, 1980-1981
BD 3.11
Publicity Committee report, 1981
BD 3.12
Proposals and reports on film programs / Cheryl Fabio, 1982-1983
BD 3.13
"Involvement of Hall of Fame Members : Proposed Plan, Draft" / Harriett
Morrison, 1983 July 26
BD 3.14
Treasurer's reports,
1983-1994
BD 3.15
Development Committee report, 1984 March 24
BD 3.16
BFHF Promotional Program Plan / by Andre' Al-Porter, 1985
Content
Proposes creation of travelling museum exhibit based on earlier exhibit of BFHFI
activities.
BD 3.17
Recommendations of BFHFI Board Structure Committee, 1985 March
AC 2.38
Recommendations of BFHFI Board Structure Committee, 1985 November 18
AC 2.39
Nominations Committee Meeting Report, 1987 September 23
BD 3.18
Report of BFHFI Board Structure Committee,
1986 June 16
BD 3.19
Development reports and proposals, 1988 July-1989 June
BD 3.20
"Proposal for Black Filmmakers Hall of Fame, Inc. Library/Archive," after 1988
BD 3.21
Earthquake report, 1989
BD 3.22
Board resolution relative to commending Belva Davis, 1989
AC 2.40
Report on 1988 publicity from Adrienne D. Warren, 1989
BD 3.23
"Black Filmmakers Hall of Fame Special Summary Report : 1988-1991" / Gala
Program & Entertainment Committee, 1991 November
4
BD 3.24
Reports and memos from Kathy Irving regarding fundraising and staff benefits,
1991-1992
BD 3.25
Report on Leadership 2000 / Kathy Irving, 1992
April 21
BD 3.26
Alliance of Black Entertainment Technicians (ABET) report / Shirley Smith,
1992 August 20
BD 3.27
"Proposal for a Manual/Guide on How to Start & Operate a Film/Video
Festival" / Lauri Rose Tanner, 1993 January
BD 3.28
Outreach report / Regina Bourne, after 1993 February 25
BD 3.29
Alliance of Black Entertainment Technicians (ABET) Networking Brunch &
Conference report and materials / Ollie Baylis, 1993
March 21
Note
Also contains material regarding request from Leo Lawrence.
Subseries:
8.5. Long-range, marketing, and strategic plans, 1983-2005
BD 3.30
Long-Range Planning Committee report draft,
1983 August 26
BD 3.31
"The Black Filmmakers Hall of Fame, Incorporated: Long Range Plan; Marketing
Strategy; Fundraising and Facility Plan Overview: A Mid-Year Status Report," 1987
BD 3.32
Long-range plan, 1989 to 1992 / prepared by Lattimer, 1989 June 6
AC 2.41
Proposed Comprehensive Organizational Strategic Plan: Mission, Structure, Financial,
Marketing, Fundraising Period Covering 1989 to 1992 / prepared by Robert L. Lattimer, 1989 June 9
BD 3.33
Long-range plan (Three years), 1990
BD 3.34
Marketing plan, 1990-1991
BD 3.35
Fundraising plan, 1990-1996, 1990 May 18
BD 3.36
Long-range plan--worksheets, budgets, program,
1992
BD 3.37
Long-range plan--draft, first planning, 1993
BD 3.38
Long-range plan--drafts, 1993
BD 3.39
Long-range plan--drafts, "Mission, Philosophy, Goals," 1993
BD 3.40
Long0range plan--drafts, Marketing/PR, 1993
BD 3.41
Long-range plan, 1993-1996, critique by Nancy Raine 1993 June 14
BD 3.42
Long-range plan, 1993-1996, 1993 August 6
BD 3.43
BFHFI board restructuring ideas, 2001
BD 3.44
"BFHFI Survey Results & Five Year Implementation Plan, January 1,
2003--December 31, 2007," 2002 August 15
BD 3.45
Strategic plan, miscellaneous documents, 2002-2004
BD 3.53
Oakland International Filmmaker's Expo & Conference proposal, 2003 January 8
BD 3.46
Business plan draft, ver. 1, 2003 May 26
BD 3.47
Business plan correspondence and draft, ver. 3, 2003 May 28
BD 3.48
Business plan draft, ver. 4, 2003 August 6
BD 3.49
Business plan, miscellaneous documents, approximately 2004
BD 3.50
Business plan draft, ver. 5, 2004 March 14
BD 3.51
Business plan draft, ver. 10, 2004 March 29
BD 3.52
Business plan draft, ver. 11, 2005 August 30
Subseries:
8.6. Prospective BFHFI building documents, 1975-2000
BD 3.54
"Design of the Black Filmmakers Hall of Fame" / Brian Clarence Smith (Thesis,
A.B.--University of California), 1975
AC 2.42
Building Committee meeting, 1975 September 8
AC 2.43
Building Committee meeting, 1975 October 6
AC 2.44
Black Filmmakers Hall of Fame Proposal / Dougals L. Rainey, plus letter
draft related to incorporation, 1978 September 14
BD 3.55
Response to Brian Clarence Smith, 1978
AC 2.45
Brief History of BFHFI's Search for a Building, 1979
AC 2.46
Fundraising letter, 1979 July 10
BD 3.56
Jenny Lind Hall, 1980-1981
BD 3.57
Jenny Lind Hall, 1981
AC 2.47
Building plans, probably 1981
BD 3.58
Force, Inc., 1982
BD 3.59
"From Harlem to Hollywood," MUMM V.S.O.P. Cognac Black Film Festival,
1986
Content
Press packet for fundraising event for BFHFI building campaign.
AC 2.48
Seagrams/Clyde Allen correspondence, 1986-1989
AC 2.49
Funding correspondence, 1987
BD 3.60
General, 1986-1987
BD 3.61
Preservation Park,
1988-1989
AC 2.50
Building campaign plans and committee documents, 1988-1990
AC 2.51
Building campaign proposal and committee documents, 1989-1991
BD 3.62
Preservation Park/Landmarks correspondence with Gestalt Development Corp.,
1989-1992
BD 3.63
Preservation Park correspondence with Westwork Design, 1990
AC 2.52
Fundraising correspondence, 1989-1990
AC 2.53
Donor and potential donor lists, 1990
BD 3.64
Landmarks Preservation Advisory Board, 1990 May
14
BD 3.65
Building fund, 1990
BD 3.66
Development Committee, building fund packet, 1990
BD 3.67
Building fund letter for donations, 1990
September 14
BD 3.68
Building fund donors, 1990
BD 3.69
Building fund, 1991-1992
AC 2.54
Fundraising correspondence, 1991-1992
AC 2.55
Draft proposal to George Williams, Oakland Redevelopment Director, Concerning the Acquisition of
a Building for the Hall of Fame, probably 1992
AC 2.56
BFHFI Home memo / Mary Smith, 1992 March 15
BD 3.70
Correspondence regarding meeting at Tom Goss House, 1992 February
BD 3.71
City of Oakland interoffice letter, "Proposal by Allen Michan for the
'Oakland Paramount Entertainment Complex,'" 1992 March
3
BD 3.72
Correspondence with Ratcliff Architects regarding architectural assistance,
1992 December 4
AC 2.57
Ratcliff Architechts, 1992-1993
AC 2.58
Miscellaneous documents, 1994
BD 3.73
Correspondence with LVG & Associates regarding Fox Theater, 1994 February 14
AC 2.59
Request for Proposals for the Relocation and Preservation of West Oakland Historic Buildings /
Interdepartmental Committee to Relocate and Preserve West Oakland Historic Buildings, 1995 February
BD 3.74
Correspondence with Holt Hinshaw Architects regarding Fox/America proposal,
1995 August 2
BD 3.75
Opportunity Statement for the Black Filmmakers Hall of Fame
Summarizing a Proposed Participation in Fox/America Center for the Entertainment
Arts, Oakland, CA
/ prepared by Holt Hinshaw Architects, 1995 August 8
BD 3.76
A Redevelopment Proposal for the Fox Oakland Theater :
Fox/America Center for the Entertainment Arts
/ prepared for the City of
Oakland, Office of Economic Development and Employment by Holt Hinshaw Architects,
1995 August 18
BD 3.77
Joyce L. Scotlan proposal for Fox Theater Oakland, 1996 June 7
BD 3.78
Correspondence from Bob Heil regarding Oakland Fox Theatre, 2000 September 27
