Archives Online at Indiana University

View options:

Search within this document:

 

Want to learn more?

  • Do you have a question about this collection?
  • Would you like to view the original items in this collection?
  • Are you seeking permission to publish or reproduce items in this collection?

Please contact the holding repository: Black Film Center/Archive, IU Bloomington

Email: bfca@indiana.edu

Bookmark and Share

Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Series 10. HRMS, volunteer, and staff documents, 1970s-2000s

A Guide to Her Holdings at the Indiana University Black Film Center/Archive

Finding aid prepared by BFC/A Staff

Summary Information

Repository
Indiana University Black Film Center/Archive
1320 East Tenth Street
Herman B Wells Library, Room 044
Bloomington, IN 47405-7000
Phone: 812-855-6041
Fax: 812-856-5832
Email: bfca@indiana.edu
http://www.libraries.iub.edu/~bfca

Creator
Smith, Mary Perry, 1926-2015
Black Filmmakers Hall of Fame, Inc.

Title
Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Series 10. HRMS, volunteer, and staff documents, 1970s-2000s

Collection No.
COL 5

Extent
3 boxes

Language
Materials are in English

Abstract
This series contains human resource files and miscellaneous files generated by the BFHFI's staff members and volunteers that are not clearly related to one of the other series (e.g., reports on BFHFI supported conference trips, BFHFI-related grant applications, personal files, etc.).

Access Restrictions

Although much of the material in this series is open to the public, a significant number of human resource files are restricted or require redaction before viewing.

Administrative History

The Black Filmmakers Hall of Fame, Inc. (BFHFI) was founded in Oakland, California in 1974. The BFHFI began as a collaboration among Roy Thomas from the Afro-American Studies Department at UC-Berkeley, Mary Perry Smith, who was the co-chairperson of the Cultural and Ethnic Affairs Guild and at the Oakland Museum, and Sonny Buxton of the San Francisco Bay Area station KGO-TV.

The BFHFI identified itself as an organization "dedicated to influencing Black images portrayed in film and television through education, the nurturing of current independent filmmakers and the preservation of contributions by Black artists" (BFHFI 20th Anniversary Celebration Program). Throughout its existence the BFHFI presented award ceremonies honoring contemporary and historic figures in black filmmaking. Notable programs established by the BFHFI include the Oscar Micheaux Awards Ceremony, the International Black Film, Video & Screenplay Competition, the Black Filmworks International Film Festival, and the Sidney Poitier Fellowship. Additionally, educational programs, various symposia, and lecture series on black film were conducted throughout the life of the organization.

The BFHFI initially operated in partnership with the Oakland Museum, later incorporating itself as an independent, non-profit organization in 1978. Attempts to establish a dedicated museum and permanent home for the BFHFI were ultimately unsuccessful, although the BFHFI did begin acquisition of collections for this proposed museum.

The final Oscar Micheaux Awards ceremony was held in 1993, the 20th anniversary of the founding of the event. The BFHFI continued to present the Black Filmworks International Film Festival and Black Independent Film, Video & Screenplay Competition through 2003.

For a more detailed administrative history, a biography for Mary Perry Smith, and a listing of other series, please see collection overview ( http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347).

Arrangement

This collection is arranged into the following series with this series containing seven subseries:

  • Collection overview
  • Series 1. Publicity materials
  • Series 2. Oscar Micheaux Awards Ceremony and Gala
  • Series 3. Film Lecture Series and Symposiums
  • Series 4. Black Filmworks and Independent Film, Video & Screenplay Competition
  • Series 5. Sidney Poitier Fellowship Competition
  • Series 6. Miscellaneous BFHFI events files
  • Series 7. BFHFI event recordings
  • Series 8. Board and committee documents
  • Series 9. General correspondence
  • Series 10. HRMS, volunteer, and staff documents
  • -- Subseries 10.1. Volunteers and interns, approximately 1978-1990s
  • -- Subseries 10.2. Staff and consultants, 1970s-2000s
  • -- Subseries 10.3. Office, general, approximately 1976-1986
  • -- Subseries 10.4. Staff meetings, 1987-1992
  • -- Subseries 10.5. Cheryl Fabio-Bradford's working files (CFB), 1989-1993
  • -- Subseries 10.6. James Shabazz's working files (JS), 1982-1988
  • -- Subseries 10.7. Miscellaneous staff working files, approximately 1984-1993
  • Series 11. General financial, fundraising, and legal documents
  • Series 12. Memorabilia and artifacts
  • Series 13. Third party publications
  • Series 14. Research files
  • Series 15. Mary P. Smith's files
  • Series 16. Miscellaneous
  • Series 17. Phil Moore Collection (Inventoried as if separate collection due to size)
  • Series 18. Photographs
  • Series 19. Born-digital materials
  • Scope and Content Note

    This series contains human resource files and miscellaneous files generated by the BFHFI's staff members and volunteers.

    Subseries 10.1 contains files related to the BFHFI's volunteer base including applications, procedural and training documents, job descriptions, and files on various volunteer programs.

    Subseries 10.2 includes applications and résumés for the BFHFI's hourly staff and consultants as well as contracts, timesheets, and payroll information. This latter set of categories is restricted.

    Subseries 10.3 contains general office documents such as sample form letters and mailing procedures while Subseries 10.4 contains documents related to BFHFI staff meetings.

    Subseries 10.5-10.7 contain staff working files related to projects that are not clearly related to one of the other series in this collection such as staff reports on BFHFI-supported conference trips, BFHFI-related grant applications, personal files, proposals for internship projects, etc.

    Administrative Information

    Acquisition Information
    The material in this series is part of a collection donated by Mary Perry Smith to the Indiana University Black Film Center Archives in January 2014.
    Accruals
    2016 accruals stored in AC 2.
    Usage Restrictions
    Materials may be used in-house at the BFC/A except for restricted items; duplication permitted only with permission of the Archivist.
    Preferred Citation
    [item], Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Special Collection COL 5, Black Film Center/Archive, Indiana University, Bloomington.
    Processing Information
    Processed by Ronda L. Sewald.

    Completed in 2016.

    Collection Inventory


    Series: 10. HRMS, volunteer, and staff documents

    Subseries: 10.1. Volunteers and interns, approximately 1978-1990s 

    HR 1.1 Volunteer telephone interview and activity charts, approximately 1991-1992 

    HR 1.2 Questions for volunteers, undated 

    HR 1.3 Volunteer mailing lists, 1980s 

    HR 1.4 Publicity for Volunteers / Virginia Bortin, 1981 

    HR 1.5 Volunteers, Mary's files, 1988 

    HR 1.6 Volunteer posting through Clorox, 1988 

    HR 1.7 Volunteer job descriptions, 1988-1989 

    HR 1.8 Volunteer appreciation certificates, 1988 

    HR 1.9 Volunteer appreciation certificates, 1989 

    HR 1.10 Letters requesting volunteers, 1990 

    HR 1.11 Volunteer meeting, probably 1990 March 16 

    HR 1.12 Volunteer infrastructure development, 1991 

    HR 1.13 Sample job descriptions, undated 

    HR 1.14 Volunteer forms and orientation booklet, 1991-1992 

    HR 1.15 Free film screenings for volunteers, 1991-1992 

    HR 1.16 Volunteers, Mary's list, 1992 

    HR 1.17 Volunteer job description letter, 1992 

    HR 1.18 Volunteer committee job descriptions and memos, 1992 

    HR 1.19 Committee job descriptions, 1992 

    HR 1.20 Committee job descriptions, 1992-1993 

    HR 1.21 Volunteer training brochures, 1993 

    HR 1.22 Volunteer thank-yous and photos, 1993 

    HR 1.23 Letters to volunteers, undated 

    HR 1.24 Volunteer applications, 1980s-1990s 

    Note

    Restricted.


    HR 1.25 Volunteer lists, undated 

    HR 1.26 Volunteers, miscellaneous, undated 

    HR 1.27 Alameda County Youth Development, Inc., 1985 

    HR 1.28 Arrowsmith Academy, 1991-1993 

    Note

    Restricted.


    HR 1.29 Business Volunteers for the Arts, 1988 

    HR 1.30 Business Volunteers for the Arts, 1991-1994 

    HR 1.31 St. Elizabeth Youth Volunteer, Halimah Pasha, 1993-1995 

    Note

    Restricted.


    HR 1.32 St. Elizabeth Youth Volunteer, Berlin Scales, 1988 

    Note

    Restricted.


    HR 1.33 Shell Youth Training Academy, 2000 

    HR 1.34 Volunteer Center of Alameda, Inc., 1988-1994 

    HR 1.35 California-based workstudy and training programs, approximately 1980-1987 

    HR 1.36 Interns, 2003-2004 

    HR 1.37 Jeri Johnson internship application and report, 1994 

    Note

    Restricted.


    Subseries: 10.2. Staff and consultants, 1970s-2000s 

    HR 1.38 Job descriptions and miscellaneous, 1978-1979 

    HR 1.39 Personnel Policy, 1978-1979 

    HR 1.40 Weekly staff schedules, 1987-1988 

    HR 1.41 Staff job descriptions and schedules, undated 

    HR 1.42 Staff health care plans, undated 

    HR 1.43 Staff benefit packages, 1990-1991 

    HR 1.44 Background check services, 1992 

    HR 2.1 Résumés and employment requests, 1970s-1990s 

    HR 2.2 Résumés and employment requests, 1993-1994 

    HR 2.3 Résumés and employment requests, 1995 

    Folder AC 2.73 [Marketing] proposal for the Black Filmmakers Hall of Fame Incorporated / William O. Odigie, 1988 

    HR 2.4 Portia Cobb résumé and contract, 1991 

    HR 2.5 Carrie Core contract, 1993 

    HR 2.6 Cheryl Fabio-Bradford résumés and contracts, 1978-approximately 1990 

    Folder AC 2.74 Cheryl Fabio-Bradford CVs and correspondence, 1989-1990 

    HR 2.7 Kathy E. Irving résumé and contract, probably before 1989 

    HR 2.8 Ed Guerro contract, 1991 

    HR 2.9 Albert Johnson agreement, 1990-1991 

    HR 2.10 Linda Jolivet résumé and contract, 1991 

    HR 2.11 Pat Jones contract, 1992 

    HR 2.12 Renee Love agreements, 1991-1993 

    HR 2.13 Rose Gathoni Maina résumé and correspondence, 1991 

    HR 2.14 Ave Montague (consultant) contract and correspondence, 1992 

    HR 2.15 Vanessa Leigh Morrison résumé and contract, 1991 

    HR 2.16 Omar M'Sai contract, 1992 

    HR 2.17 Sibylla Nash contract, 1991 

    HR 2.18 Angie Noel, 1991-1993 

    HR 2.19 Jessie Rhines contract, 1991 

    HR 2.20 Beverly Robinson contract, 1994 

    HR 2.21 Charlene Rogers résumé, after 1991 February 

    HR 2.22 Sandra Varner résumé and contract, 1990-1993 

    HR 2.23 John Watson résumé and employment agreement, 1986 

    HR 2.24 WesTec/David Uzzell (database management support), 1990 

    HR 2.25 Consultant contracts, 1991-1994 

    HR 2.26 Consultant contracts and payment records, 1995-2002 

    HR 2.27 Third party job postings, 1990s 

    HR 2.28 Blank forms and templates, undated 

    HR 2.29 City of Oakland Comprehensive Employment Act (CETA) Title VI Program, 1978-1979 

    HR 2.30 HRMS, 1977-1978 

    Note

    Redaction required before use.


    HR 2.31 Referrals and employment verification, 1987-2005 

    Note

    Restricted.


    HR 2.32 Staff contracts, 1990-1991 

    Note

    Restricted.


    HR 2.33 Volunteer hours, 1985-1996 

    Note

    Restricted.


    HR 2.34 Timesheets, 1990s-2000s 

    Note

    Restricted.


    HR 2.35 Timesheets, Cheryl Fabio, 1978 

    Note

    Restricted.


    HR 2.36 Salary file, Cheryl Fabio-Bradford, 1991-1992 

    Note

    Restricted.


    HR 2.37 S. Farve, 1991 

    Note

    Restricted.


    HR 2.38 Timesheets and payroll information, Reene Garcia-Love, 1990-1993 

    Note

    Restricted.


    HR 2.39 Payroll information, Kathy E. Irving, 1991-1992 

    Note

    Restricted.


    HR 2.40 Timesheets, Linda Jolivet, 1991-1992 

    Note

    Restricted.


    HR 2.41 Payroll information, Pat Jones1992-1993 

    Note

    Restricted.


    HR 2.42 Timesheets, Theresa Leary, 1994 

    Note

    Restricted.


    HR 2.43 Timesheets, Sibylla Nash, approximately 1992 

    Note

    Restricted.


    HR 2.44 Timesheets and payroll information, Sandra Varner, 1985-1993 

    Note

    Restricted.


    HR 2.45 Florence Wiley contracts and correspondence, 1985-1988 

    Note

    Restricted.


    HR 2.46 City of Oakland JTPA timesheets, 1985 

    Note

    Restricted.


    HR 2.47 Temp service timesheets, 1986 

    Note

    Restricted.


    HR 2.48 Summer Youth Workers timesheets, ACID, 1986 

    Note

    Restricted.


    HR 2.49 Summer Youth Workers timesheets, Bay Area Urban League, 1987 

    Note

    Restricted.


    HR 2.50 St. Elizabeth Youth Employment timesheets, 1988 

    Note

    Restricted.


    HR 2.51 Earthquake Care Program timesheets, 1989 

    Note

    Restricted.


    HR 2.52 Volunteer Centers of Alameda County timesheets, 1988-1991 

    Note

    Restricted.


    HR 2.53 Shell Youth Training Academy timesheets, 2000 

    Note

    Restricted.


    HR 2.54 Workers compensation, 1992-1996 

    Note

    Restricted.


    HR 2.55 Earnings withholdings and W2 info.1998 

    Note

    Restricted.


    HR 2.56 Consultants tax information, 1989-1995 

    Note

    Restricted.


    HR 2.57 Pay advancement agreements, 1991-1992 

    Note

    Restricted.


    Subseries: 10.3. Office, general, approximately 1976-1986 

    HR 2.58 Bulk mail procedures, undated 

    HR 2.59 US postage/postal rates, 1985 

    HR 2.60 Equipment and facilities, undated 

    HR 2.61 Facilities: Clerical, grapic art, communications, 1986 

    HR 2.62 "Form letters (samples)," 1976-1978 

    HR 2.63 "Sample forms (printed materials to be put in notebook)," undated 

    HR 2.64 Miscellaneous, undated 

    Note

    Includes several office stamps and BFHFI embosser.


    Subseries: 10.4. Staff meetings, 1987-1992 

    HR 3.1 Staff meetings, 1987-1988 

    HR 3.2 Staff meetings, 1990-1991 

    HR 3.3 Staff planning, 1990-1991 

    HR 3.4 Staff meetings, 1990-1991 

    HR 3.5 Staff retreat, 1991 

    HR 3.6 Staff meetings, 1990 and 1992 

    HR 3.7 Staff meetings, 1990-1992 

    Subseries: 10.5. Cheryl Fabio-Bradford's working files (CFB), 1989-1993 

    HR 3.8 Educational programs, 1989-1990 

    HR 3.9 Event publicity, 1989-1990 

    HR 3.10 February program working file, 1990 

    HR 3.11 National Black Arts Festival, 1990 

    HR 3.12 EthnoVisions," Film and Video Source/Honorario Info., Los Angeles Festival," 1990 March 

    HR 3.13 TV, Black Filmworks, notes, 1990 

    HR 3.14 Film premiere notes, possibly 1990 or 1991 

    HR 3.15 Program planning and miscellaneous documents, 1990-1991 

    HR 3.16 Testimonial commercials, 1991 

    HR 3.17 Black film list, 1991 

    HR 3.18 USA Film Festival, 1991 

    HR 3.19 California Confederation for the Arts, 1991 

    HR 3.20 Statement on BFHFI Year Around [sic] Film Programming, 1991 

    HR 3.21 Notes, possibly 1992 

    HR 3.22 Master Craig Sherhold, 1992 

    HR 3.23 Florida trip, 1992 April 

    HR 3.24 Available Visions conference, 1992 July 24-26 

    HR 3.25 National Educational Film & Video Festival judging material, 1992 

    HR 3.26 Black films/cast lists, 1992 

    HR 3.27 Miscellaneous, 1992-1993 

    HR 3.28 San Francisco Film Commission, undated 

    Subseries: 10.6. James Shabazz's working files (JS), 1982-1988 

    Note

    Grant received for production of student video project My Side of the Story, a two-hour documentary about the Black Filmmakers Hall of Fame.


    HR 3.29 Concert project proposal, 1983 

    HR 3.30 Black Cable Task Force, 1985 October 15 

    Foundation for Community Service Cable Television (FCSCT) video grant project, 1982-1987 

    HR 3.31 CableScan, 1982-1984 

    HR 3.32 Grant application and agreement, 1984-1985 

    HR 3.33 Financial, 1985-1986 

    HR 3.34 Notes and research, 1985-1986 

    HR 3.35 Project summaries, 1985 

    HR 3.36 Film style script formats, approximately 1986 

    HR 3.37 Release forms, 1986 

    HR 3.38 Production documents, 1986 

    HR 3.39 Scripts and outlines, 1986 

    HR 3.40 Mid-project report, 1986 March 26 

    HR 3.41 Press release, 1986 April 14 

    HR 3.42 Final grant report/evaluation, 1986 

    HR 3.43 Correspondence regarding grant, 1985-1986 

    HR 3.44 Miscellaneous, 1984-1987 

    HR 3.45 Miscellaneous from binders, 1987 

    Subseries: 10.7. Miscellaneous staff working files, approximately 1984-1993 

    HR 3.46 Staff report - Spelman College visit / Barbara L. Miller, 1984 

    HR 3.47 Staff report - Festival at the Lake / James Shabazz, 1987 June 15 

    HR 3.48 Staff report - "Festival 2000 : Hard Lesson" / Brenda Payton, 1990 

    HR 3.49 Staff report - FESPACO '91 / Angela Noel, 1991 April 3 

    HR 3.50 Staff proposal - "African American Independent Filmmaking, 1900-1990" / Carol Blue, 1991 July 29 

    HR 3.51 Staff reports - FESPACO '93, draft1993 

    HR 3.52 Staff proposal - "Goals for an Independent Study : Video Seminar - Independent Videography" / Kimm Killebrew, undated 

    HR 3.53 Staff files - Aileen, 1987-1988 

    HR 3.54 Staff files - Jill Smith, 1988-1989 

    HR 3.55 Staff files - Ave Montague, 1990-1992 

    HR 3.56 Staff files - Shirley, 1991 

    HR 3.57 Staff files - Angie Noel, 1991-1992 

    HR 3.58 Staff files - Lillian, 1992 

    HR 3.59 Staff files - Micheal Syndor, 1993 July 26-October 31 

    HR 3.60 Staff files - Notes, undated 

    Series: 17. Phil Moore Collection (Inventoried as if separate collection due to size)

    Series: 18. Photographs (undergoing processing)

    Series: 19. Born-digital materials (undergoing processing)

    Accessibility Help