A Guide to Her Holdings at the Indiana University Black Film
Center/Archive
Mary Perry Smith Black Filmmakers Hall of Fame
Archives Collection, Series 11. General Financial and Fundraising Documents, 1974-2013
Unless otherwise noted, the materials in this series are open to the public.
The Black Filmmakers Hall of Fame, Inc. (BFHFI) was founded in Oakland, California in 1974.
The BFHFI began as a collaboration among Roy Thomas from the Afro-American Studies
Department at UC-Berkeley, Mary Perry Smith, who was the co-chairperson of the Cultural and
Ethnic Affairs Guild and at the Oakland Museum, and Sonny Buxton of the San Francisco Bay
Area station KGO-TV.
The BFHFI identified itself as an organization "dedicated to influencing Black images
portrayed in film and television through education, the nurturing of current independent
filmmakers and the preservation of contributions by Black artists" (BFHFI 20th Anniversary
Celebration Program). Throughout its existence the BFHFI presented award ceremonies honoring
contemporary and historic figures in black filmmaking. Notable programs established by the
BFHFI include the Oscar Micheaux Awards Ceremony, the International Black Film, Video &
Screenplay Competition, the Black Filmworks International Film Festival, and the Sidney
Poitier Fellowship. Additionally, educational programs, various symposia, and lecture series
on black film were conducted throughout the life of the organization.
The BFHFI initially operated in partnership with the Oakland Museum, later incorporating
itself as an independent, non-profit organization in 1978. Attempts to establish a dedicated
museum and permanent home for the BFHFI were ultimately unsuccessful, although the BFHFI
did begin acquisition of collections for this proposed museum.
The final Oscar Micheaux Awards ceremony was held in 1993, the 20th anniversary of the
founding of the event. The BFHFI continued to present the Black Filmworks International Film
Festival and Black Independent Film, Video & Screenplay Competition through 2003.
This collection is arranged into the following series with this series containing six subseries:
This series contains financial documents
generated by the Black Filmmakers Hall of Fame's operations and activities as well as a
small number of legal documents.
Subseries 11.1. consists primarily of vendor invoices and correspondence such as notices of change in services and past due
notices.
Subseries 11.2. includes county and federal tax returns, audited financial statements for 1989-1994, tax portfolios for 1997-2004,
and tax documents generated
by Grant and Smith on behalf of the BFHFI from 1997-2007.
Subseries 11.3. includes six legal documents related to the BFHFI as well as settlement documentation for the Sammy Davis,
Jr. estate (connection to the BFHFI
currently unclear).
Subseries 11.4. consists of documents related to the BFHFI's loans and financial accounts as well as budgets and reports while
11.5. contains documents related
to the BFHFI's efforts to secure funding including grant proposals and reports to several California and City of Oakland granting
agencies and the NEA. There is a significant amount of
cold correspondence sent out to potential donors and their responses.
The materials in subseries 11.6. include payroll information and cancelled checks. Due to the high amount of sensitive information
in this series,
the boxes are unprocessed and remain closed to the public.
Given the complicated nature of the collection, it was not always possible to extract all
financial documents directly related to specific BFHFI events and actives into this series,
so much of it still resides within the folders for those events and activities (see main
collection overview at
http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347).
When possible, the existence of a significant financial document has been indicated in the
item description.
A few additional financial documents related 1991 Oscar Micheaux Awards Ceremonies are
located in the Belva Davis and William Moore Black Filmmakers Hall of Fame Archives
Collection (COL 4), which is also held by the BFC/A (
http://purl.dlib.indiana.edu/iudl/findingaids/archives/VAD4434).
Series:
11. General financial, fundraising, and legal documents
Subseries:
11.1. Vendor files, 1977-2011
Arrangement
Arranged by vendor name with documents form insurance carriers and miscellaneous items
placed at end of series.
FN 1
5-6-9 Limo Services, 1991
FN 1
Aaron's Professional Business Machines, 1988-1989
FN 1
ADP, 1991-1993
FN 1
ADP, 1995-1996
FN 1
ADP, 1996-1998
FN 1
ADP, 1998-1999
FN 1
ADP, 1999-2000
FN 1
ADP, 2000-2001
FN 1
ADP, 2001-2002
FN 1
ADP, 2002-2003
FN 1
Allen's Messenger Service, 1991-1993
FN 1
Alpine Blueprint Services, 1990-1991
FN 1
Anderson Printing, 1991-1993
FN 1
Anderson Printing, 1998-1999
FN 1
AT&T, 1988-1999
FN 1
AT&T, 1999-2000
FN 1
AT&T, 2000-2001
FN 1
AT&T, 2001-2002
FN 1
AT&T, 2002-2003
FN 1
AT&T, 2003-2004
FN 1
AT&T, 2004-2006
FN 1
Bacchus Press, 1993-1996
FN 1
Banjo, Casper, 1987-1991
FN 1
Blackhawk Country Club, 1998-1999
AC 4.1
Blackhawk Country Club/CBSJ Collections, 1999
FN 1
Blackhawk Country Club/CBSJ Collections, 2000-2004
FN 1
Boyette Enterprises, 1998-1999
FN 1
Bramalea, 1987-1989
FN 1
BramTel (Kacey Kagan), 1987-1989
FN 1
BramTel, 1987-1989
FN 1
Btonstein, 1990-1991
FN 1
Budget Films, 1988-1991
FN 1
Budget Rent a Car, 1991-1992
FN 1
Central Place, 1977-1988
FN 1
Checker Van and Storage, 1990-2002
FN 1
City of Oakland, 1985-1990
FN 1
City of Oakland, 1995-1998
FN 1
Claremont Hotel, 1982-1983
FN 1
Coleman, Alana, 1991-1992
FN 1
College Avenue Travel, 1984-1989
FN 1
College Avenue Travel, 1989-1991
FN 1
College Avenue Travel, 1993-1994
FN 1
ComTel Productions, 1999-2000
FN 1
Consolidated Credit Bureau, 1988-1989
FN 1
Creative Concepts, 1987-1988
FN 1
Glenn Davis Communications, 1988-1989
FN 1
Deliveries R Us, 1988-1990
FN 1
Downtown Merchants, 1995-1996
FN 1
Downtown Merchants, 1996-1997
FN 1
Eden Printing, 2000-2004
FN 1
Express Mailboxes, 1988-1990
FN 1
Fabio-Bradford, Cheryl, 1992-1993
FN 1
Films Incorporated, 1985-1988
FN 1
Financial Building Specialist, 1997
FN 1
Financial Center Building, 1997-1998
FN 1
Financial Center Building, 1998-1999
FN 1
Financial Center Building, 1999-2000
FN 1
Financial Center Building, 2000-2001
FN 1
Financial Center Building, 2001-2002
FN 1
Financial Center Building, 2002-2003
FN 1
Frog Computer Rental, 1988-1989
FN 2
GD Financial Corp., 1997-1999
FN 2
Geary Theater Campaign, 1992-1994
FN 2
Geoffrey's Inner Circle, 1998-1999
FN 2
Grant & Smith Accounting, 2000-2002
FN 2
Graphic Artistry, 1997-1998
FN 2
Hale, Robert (photographer), 1990-1991
FN 2
Hazard, Benjamin, and Assoc., 1990-1991
FN 2
HBO, 1995-2001
FN 2
Hotel Durant, 1984-1987
FN 2
Hyatt, 1980-1982
FN 2
Hyatt, 1983-1984
FN 2
Hyatt, 1987-1989
FN 2
Inttuit, 1991-1992
FN 2
IRS, 2002-2003
FN 2
Irving, Kathy, 1987-1989
FN 2
KBLX Radio, 1988-1989
FN 2
KDIA, 1988-1990
FN 2
Keener, Mark, 1995-1996
FN 2
K-Jaz Radio, 1987-1990
Note
Cassette with May 1990 ad shelved with audiocassettes (COL 5 AC 16).
FN 2
KQED, 1977-1979
FN 2
Krishna Copy, 1987-1996
FN 2
Krishna Copy, 1996-1997
FN 2
Krishna Copy, 1997-1998
FN 2
Krishna Copy, 1998-1999
FN 2
Lanier Worldwide, Inc. (copy machine), 1995-1999
FN 2
Leffall Employment Agency, 1998-1999
FN 2
M'Sai, Omar, 1991-1992
FN 2
Marriott City Center, 1997-2000
FN 2
MEPCO Acceptance Corp., 1998-2000
FN 2
Montague, Ave, 1991-1993
FN 2
Neiman Marcus (plaque information), 1991-1992
FN 2
Oakland Convention Center, 1986-1989
FN 2
Oakland Museum, 1990-1991
FN 2
Oakland Museum, 1992-1993
FN 2
Oakland Museum, 1996-1998
FN 2
Oakland Museum, 2001-2002
FN 2
Oakland Museum, 2003-2004
FN 2
Pacific Bell/SBC, 1985-1986
FN 2
Pacific Bell/SBC, 1986-1987
FN 2
Pacific Bell/SBC, 1987-1988
FN 2
Pacific Bell/SBC, 1988-1989
FN 2
Pacific Bell/SBC, 1989-1990
FN 2
Pacific Bell/SBC, 1990-1995
FN 2
Pacific Bell/SBC, 1995-1996
FN 2
Pacific Bell/SBC, 1996-1997
FN 2
Pacific Bell/SBC, 1998-1999
FN 2
Pacific Bell/SBC, 1999-2000
FN 2
Pacific Bell/SBC, 2000-2001
FN 2
Pacific Bell/SBC, 2001-2002
FN 2
Pacific Bell/SBC, 2002-2003
FN 2
Pacific Bell/SBC, 2003-2006
FN 2
Parc Oakland, 1995-1996
FN 2
Post Newspaper Group, 1991-1996
FN 2
Petit & Martin (Laura Clayton), 1987-1988
FN 2
Potter, Keith, 1991-1992
FN 2
Premium Financing Services, 1996-1997
FN 2
Public Storage Management, 1992-1996
FN 2
Public Storage Management, 1996-1997
FN 2
Public Storage Management, 1997-1998
FN 2
Public Storage Management, 1998-1999
FN 2
Public Storage Management, 1999-2000
FN 2
Public Storage Management, 2000-2001
FN 2
Public Storage Management, 2001-2002
FN 2
Public Storage Management, 2002-2003
FN 2
Public Storage Management, 2003-2004
FN 2
Public Storage Management, 2004-2007
FN 3
Renaissance Rialto, 1995-1996
and 2002-2003
FN 3
Reynolds, Kenneth, 1995-1999
AC 4.2
Safe Keep Storage, 2007-2009
FN 3
Safe Keep Storage, 2010-2011
FN 3
Samuel Goldwyn Company, 1994-1995
FN 3
Schroeder Dent Printing, 1998-2003
FN 3
Selix, 1990-1991 and
1998-1999
FN 3
Sprint, 1985-1986
FN 3
Sprint, 1986-1987
FN 3
Sprint, 1987-1988
FN 3
Sprint, 1988-1989
FN 3
State Compensation Insurance Fund/EDD, 1992-2002
FN 3
Stuckey Law Corp. (building legal fees), 1991-1992
FN 3
Syufy Enterprises/Century, 1991-1992
FN 3
Tribble, George, 1998-2004
FN 3
Thompson, Ron, 1991
FN 3
Typeface, 1992-1993
FN 3
United Broadcasting Company, 1990-1991
FN 3
USPS, before 1990 July
1
FN 3
USPS, 1990-1995
FN 3
USPS, 1995-1996
FN 3
USPS, 1996-1997
FN 3
USPS, 1998-1999
FN 3
USPS, 1999-2000
FN 3
USPS, 2000-2001
FN 3
USPS, 2002-2004
FN 3
University of California, Berkeley, 1991-1992
FN 3
UniWorld Accounts, 1988-1991
FN 3
Uniworld Travel Associations, 1990-1991
FN 3
Warner Bros., 1986-1987
FN 3
Waterfront Hotel, 1991-2001
FN 3
Webb, Floyd, 1989-1990
FN 3
White, Lillian, 1992-1993
FN 3
Whitaker and Assoc., 1993-1994
FN 3
Williams, Stan, 1991-1992
FN 3
Insurance--BFHFI Carriers, 1978-1979
FN 3
Insurance--BFHFI Carriers, 1980
AC 4.3
Insurance--Richard Freeman, 1988
FN 3
Insurance--BFHFI Carriers, 1989-1990
FN 3
Insurance--BlackWhite, 1999-2003
FN 3
Insurance--Classic Plan, 2001-2003
FN 3
Insurance--Richard Freeman, 1994-1995
FN 3
Insurance--Richard Freeman, 1996-1997
FN 3
Insurance--Richard Freeman, 1997-1998
FN 3
Insurance--Richard Freeman, 1998-1999
FN 3
Insurance--Richard Freeman, 1999-2000
FN 3
Insurance--Richard Freeman, 2000-2001
FN 3
Insurance--Richard Freeman, 2001-2002
FN 3
Insurance--Richard Freeman, 2002-2004
FN 3
Miscellaneous Vendor Correspondence, before 1981
FN 3
Miscellaneous Vendor Correspondence, 1981
FN 3
Miscellaneous Vendor Correspondence, 1982
FN 3
Miscellaneous Vendor Correspondence, 1983
FN 3
Miscellaneous Vendor Correspondence, 1984-1990
FN 3
Letters Regarding Outstanding Bills, 1991
AC 4.4
Letters Regarding Outstanding Bills, 1992
FN 3
Miscellaneous Vendor Correspondence, 1991-1995
FN 3
Miscellaneous Vendor Correspondence, 1995-2005
FN 3
Past due invoices, 1998-1999
FN 3
Miscellaneous, undated
FN 3
Miscellaneous, before
1985 July 1
FN 3
Miscellaneous, 1985-1986
FN 3
Miscellaneous, 1986-1987
FN 3
Miscellaneous, 1987-1988
FN 3
Miscellaneous, 1988-1989
FN 3
Miscellaneous, Video History Project, 1988-1989
FN 3
Miscellaneous, 1989-1990
FN 3
Miscellaneous, 1990-1991
FN 3
Miscellaneous, 1991-1992
FN 3
Miscellaneous, 1992-1993
FN 3
Miscellaneous, 1993-1994
FN 3
Miscellaneous, 1994-1995
FN 3
Miscellaneous, 1995-1996
FN 3
Miscellaneous, 1996-1997
FN 3
Miscellaneous, 1998-1999
FN 3
Miscellaneous, 1999-2000
FN 3
Miscellaneous, 2000-2001
FN 3
Miscellaneous, 2001-2002
FN 3
Miscellaneous, 2002-2003
FN 3
Miscellaneous, after 2003
June 30
AC 4.5
Miscellaneous, 2008
Subseries:
11.2.Tax documents, 1977-2007
FN 4
BFHFI Tax Status Documents, 1977-1987
FN 4
State of California, Franchise Tax Board, 1987-2004
FN 4
State of California, 2003-2005
FN 4
Alameda County, 1987-1988
FN 4
Alameda County, 1995-1997
FN 4
Alameda County, 1997-1998
FN 4
Alameda County, 1998-2003
FN 4
Form 1099 Documents, 1988-2004
FN 4
W-2 Forms, 1994-2002
FN 4
Tax Returns (Form 990), 1979
FN 4
Tax Returns (Form 990), 1983-1987
FN 4
Tax Returns (Form 990), 1988-1991
FN 4
Tax Returns (Form 990), 1993-1996
FN 4
Tax Returns (Form 990), 2000
FN 4
1989 Audited Financial Statements, 1989
November 27
FN 4
1991 Financial Statements, 1991
November
FN 4
1992 Audited Financial Statements and Management Letter, 1993 February 9
FN 4
1993 Audited Financial Statements and Management Letter, 1993 December
FN 4
1994 Audited Financial Statements and Management Letter, 1996 November
FN 4
1995 and 1996 Taxes, 1997-1998
AC 4.6
1996 Taxes, 1997
AC 4.7
1997 and 1998 Taxes, 1998
AC 4.8
1995 Tax penalty correspondence, 2001 December
FN 4
1997 Tax Portfolio, 1999 February
8
FN 4
1998 Tax Portfolio, 2000 January
5
FN 4
1999 Tax Portfolio, 2001 May
9
FN 4
2000 Tax Portfolio, 2002 May
9
FN 4
2001 Tax Portfolio, 2003 February
12
FN 4
2002 Tax Portfolio, 2004
May
FN 4
2003 Tax Portfolio, 2005 May
13
FN 4
2004 Tax Portfolio, 2006 May
12
FN 4
Grant and Smith, 1997-1998
FN 4
Grant and Smith, 1998-1999
FN 4
Grant and Smith, 2000-2001
FN 4
Grant and Smith, 2002
FN 4
Grant and Smith, 2003-2004
FN 4
Grant and Smith, 2005-2007
AC 4.9
Grant and Smith, 2006-2007
FN 4
Sales and Use Tax, 2002-2003
FN 4
Miscellaneous Tax Documents, 1985-2002
FN 4
1994 Audit Booklet - "Black Filmmakers Hall of Fame, Inc. : Annual Audit
Preparation & Completion Schedule, Year Ended June 30, 1994," after 1994 June 30
Note
4 folders.
AC 4.10
Fax cover letter regarding BFHFI dissolution, 2014
Subseries:
11.3. Legal documents, 1981-2002
FN 4
Marriott Hotel v. BFHF, 1981
AC 4.11
Sammy Davis, Jr. will, 1990
Note
Estate settlement documents.
AC 4.12
Sammy Davis, Jr. will citation, 1991 February-March
Note
Estate settlement documents.
AC 4.13
Sammy Davis, Jr. Will, 1991 October-December
Note
Estate settlement documents.
AC 4.14
Sammy Davis, Jr. celebrity auction, 1991
FN 4
Sammy Davis, Jr., 1992-1993
Note
Estate settlement documents.
FN 4
Kenneth Reynolds, 1993
FN 4
Lenfest West, Inc., 1995
FN 4
Financial Building Associates, 1997
FN 4
General legal, 1999-2000
FN 4
J. Brad Lampley vs. Black Filmmakers Hall of Fame, 2002
Subseries:
11.4. Loans, budgets, reports, and financial statements, 1974-2007
FN 5
Loans, First Enterprise Bank, 1982
FN 5
Loans, Arts Loan fund, 1991
FN 5
Loans, Arts Loan fund, 1992-1993
FN 5
Loans, Sumitomo Bank Agreement, 1993
March
FN 5
Loans, Davidson, Kavanagh, and Brezzo statement, 1995 August 24
FN 5
Loans, Imperial Premium Finance, Inc., 1997
FN 5
Loans, Arts Loan fund, 1998 January
28
FN 5
Loans, Oakland Redevelopment Agency Art Loan Fund, 2002
FN 5
James O. Cole general financial files, 1978-1982
FN 5
General financial documents, 1977-1978
FN 5
General financial documents, 1978-1979
FN 5
General financial documents, 1979-1980
FN 5
Financial statements, 1977-1979
FN 5
Financial statements, 1980-1982
FN 5
Financial statements, 1982-1983
FN 5
Financial statements, 1983-1984
FN 5
Financial statements, 1984-1985
FN 5
Financial statements, 1985-1986
FN 5
Financial statements, 1986-1987
FN 5
Financial statements, 1987-1988
FN 5
Financial statements, 1988-1989
FN 5
Financial statements, 1989-1990
FN 5
Financial statements, 1990-1991
FN 5
Financial statements, 1990-1991
FN 5
Financial statements, 1991-1992
FN 5
Financial statements, 1992-1993
FN 5
Financial statements, 1993-1994
FN 5
Financial statements, 1994-1995
FN 5
Financial statements, 1998-1999
FN 5
Financial statements, 1999-2000
FN 5
Financial statements, 2000-2001
FN 5
Financial statements, 2001-2002
FN 5
Financial statements, 2002-2003
FN 5
Financial statements, 2004-2005
FN 5
Accounting categories, undated
FN 5
Chart of Accounts information, 1995
FN 5
Budgets, Working program expenses, 1988-1992
FN 5
Budgets, general, 1978-1988
FN 5
Budgets, general, 1988-1989
FN 5
Budget packet, after
1989
FN 5
Budgets, general, 1990-1991
FN 5
Budgets, general, 1991-1992
FN 5
Budgets, general, 1992-1993
FN 5
Budgets, general, 1993-1994
FN 5
Budgets, general, 1994-1995
FN 5
Budgets, general, 1995-1996
FN 5
Budgets, general, 1998-1999
FN 5
Budgets, general, 2000-2005
FN 6
Bank statements and cancelled checks, 1977-1978
FN 6
Bank statements and notices, 1989
FN 6
Bank statements and miscellaneous from the Civic Bank of Commerce, 1990-1995
FN 6
Bank statements and notices, 1990
FN 6
Bank statements and notices, 1991
FN 6
Bank statements and notices, 1992
FN 6
Bank statements and notices, 1993-1995
FN 6
Bank statements and notices, 1995-1996
FN 6
Bank statements and notices, 1998
FN 6
Bank statements and notices, 1999-2000
FN 6
Bank statements and notices, 2000-2001
FN 6
Bank statements and notices, 2001-2002
FN 6
Bank statements and notices, 2002-2003
FN 6
Bank statements and notices, 2003-2004
FN 6
Bank statements and notices, 2004-2007
AC 4.15
Bank statements and notices, 2006-2007
FN 6
Accounts receivable--Financial support summaries, 1987-1991
FN 6
Accounts receivable--Deposit slips, 1974 November 29--approximately 1977 June
17
FN 6
Accounts receivable--Deposit slips and ledgers, 1977-1980
FN 6
Accounts receivable--Deposit slips and ledgers, 1982-1989
FN 6
Accounts receivable--Deposit ledgers, 1987-1988
FN 6
Accounts receivable--Deposit ledgers, 1988-1989
FN 6
Accounts receivable--Deposit ledgers, 1989-1990
FN 6
Accounts receivable--Deposit slips and ledgers, 1990 January-May
FN 6
Accounts receivable--Deposit slips and ledgers, 1990 March 26-December 10
FN 6
Accounts receivable--Deposit slips and ledgers, 1990 May-1991 May
FN 6
Accounts receivable--Deposit ledgers, 1991 September-December
FN 6
Accounts receivable--Deposit slips and ledgers, 1992 January-June
FN 6
Accounts receivable--Deposit ledgers, 1992-1993
FN 6
Accounts receivable--Deposit ledgers, 1993 January-June
FN 6
Accounts receivable--Deposit slips and ledgers, 1993 July-September
FN 6
Accounts receivable--Deposit slips and ledgers, 1993 early-mid-October
FN 6
Accounts receivable--Deposit slips and ledgers, 1993 mid-October-December
FN 6
Accounts receivable--Deposit slips and ledgers, 1994 January-June
AC 4.16
Accounts receivable--Deposit slips and ledgers, 1994 July-December
AC 4.17
Accounts receivable--Deposit slips and ledgers, 1995 January-June
FN 6
Accounts receivable--Deposit ledgers, 1993-2007
FN 6
Accounts receivable--Deposit tickets, 1994-2005
FN 6
Accounts receivable--Receipt book, 1978 October 10-1988 July 18
FN 6
Accounts receivable--Orders, 1984-1989
FN 6
Accounts receivable--Receipts, 1991-approximately 1999
FN 7
Accounts payable--Check stubs, 1974 September 10-1975 September
6
FN 7
Accounts payable--Check stubs, 1990-1992
FN 7
Accounts payable--Check stubs, 2005
FN 7
Accounts payable--Request for Expenditure, 1987 July
FN 7
Accounts payable--Check requests, 1988-1989
FN 7
Accounts payable--Check requests, 1989-1990
FN 7
Accounts payable--Check requests, 1990-1991
FN 7
Accounts payable--Check requests, 1991-1992
FN 7
Accounts payable--Check requests, 1992-1993
FN 7
Accounts payable--Check requests, 1989 July-August
FN 7
Accounts payable--Check requests, 1989 September-October
FN 7
Accounts payable--Check requests, 1989 November
FN 7
Accounts payable--Check requests, 1989 December-1990 February
FN 7
Accounts payable--Check requests, 1990 March-December
FN 7
Accounts payable--Check requests, 1990 February-1991 June
FN 7
Accounts payable--Check requests, 1991 February
FN 7
Accounts payable--Check requests, 1992 September-October
FN 7
Accounts payable--Petty cash, 1989-1990
FN 7
Accounts payable--Petty cash, 1991-1992
FN 7
Accounts payable--Petty cash, 1992-1994
FN 7
Accounts payable--Petty cash, 1996-1997
FN 7
Accounts payable--Mary's receipts, 1987-1988
AC 4.18
Accounts payable--Mary's receipts, 1983-1984
FN 8
Accounts payable--Reimbursements, 1984 and 1990-1991
FN 8
Accounts payable--Receipts/Expenses for Cheryl Fabio-Bradford and Kathy
Irving for Oregon Trip, 1991
July 24-29
FN 8
Accounts payable--Receipts/Expenses for Cheryl Fabio-Bradford trip to
Nashville (Conference)1991 September
15
FN 8
Accounts payable--Reimbursements, 1995-1996
FN 8
Accounts payable--Reimbursements, 1996-1997
FN 8
Accounts payable--Reimbursements, 1999-2001
FN 8
Accounts payable--Bills, 1977-1981
FN 8
Accounts payable--Bills, 1981
FN 8
Accounts payable--Current bills, 1998-1999
FN 8
Accounts payable--Payment slips, 1994-1999
FN 8
Accounts payable--"Bills to be paid," 1993 February
FN 8
Accounts payable--Miscellaneous office expenditures, 1995-1996
FN 8
Accounts payable--Miscellaneous office expenditures, 1996-1997
FN 8
Accounts payable--Supplies, 1995-1996
FN 8
Accounts payable--Supplies, 1996-1997
FN 8
Accounts payable--Supplies, 1998-1999
FN 8
Accounts payable--Equipment rental and purchases, 2000-2001
FN 8
Transactions, undated
FN 8
Transactions, 1990-1991
FN 8
Transactions, Monthly reports, 1991-1993
FN 8
Transactions, 1992-1993
FN 8
Transactions, 1993-1994
FN 8
Transactions, 1994-1996
FN 8
Transactions, 1998-1999
FN 8
Transactions, 1999-2000
FN 8
Transactions, 2000-2001
FN 8
Transactions, approximately
2000-2001
FN 8
Transactions, 2001-2002
FN 8
Transactions, 2002-2003
FN 8
Transactions, 2003-2004
FN 8
Transactions, 2004-2006
FN 8
Miscellaneous--Event expenses, 1988 February
FN 8
Miscellaneous, 1988-1989
FN 8
Miscellaneous, 1990s
AC 4.19
Miscellaneous, 1988-1991
FN 8
Miscellaneous--Festival at the Lake Report, 1989 June 13
FN 8
Miscellaneous--Furniture inventory, 1989
November 3
FN 8
Miscellaneous--Invoices with check copies, 1989-1990
FN 8
Miscellaneous--Film Lecture Series reconciliation, 1990 February
FN 8
Miscellaneous--Printing cost estimates, 1990-1991
FN 8
Miscellaneous--Development/Fundraising projection, 1990-1992
FN 8
Miscellaneous--"Money and Lack," 1991-1992
FN 8
Miscellaneous--Invoices for 1992 audit, 1991-1992
FN 8
Miscellaneous--"Pending," 1992
FN 8
Miscellaneous--Packet of documents sent from Reene Garcia-Love to Nancy
Raine, 1992 December 16
FN 8
Miscellaneous--AICPA/Quicken, 1992-1993
FN 8
Miscellaneous--Souvenir program inventory, 1993
November 11
FN 8
Miscellaneous--Check stubs, 1996-2005
Subseries:
11.5. Donor and fundraising files, 1983-1996
11.5.1. California Arts Council Grants, 1983-1996
FN 9
California Arts Council, 1983
FN 9
California Arts Council, 1984-1985
FN 9
California Arts Council invoices, 1985
FN 9
California Arts Council proposal, 1987-1988
FN 9
California Arts Council, 1988-1989
FN 9
California Arts Council, 1989-1990
FN 9
California Arts Council, 1990-1991
FN 9
California Arts Council Organizational Support Application, 1990-1991
FN 9
California Arts Council Organizational Support Request for Reimbursement,
1990-1991
FN 9
California Arts Council Organizational Support Contract and Revised Budget,
1990-1991
FN 9
California Arts Council Proposal - Organizational Support, 1991
FN 9
California Arts Council, 1992-1993
FN 9
California Arts Council, 1993-1994
FN 9
California Arts Council, 1994-1995
FN 9
California Arts Council, 1995-1996
11.5.2. City of Oakland Grants, 1984-1989
FN 9
Oakland City Council proposal, 1984
FN 9
Oakland City Council, 1985
AC 4.20
City of Oakland Community Promotions grant, 1986/1987
FN 9
City of Oakland Letter Received, 1988
FN 9
City of Oakland Affidavit E&F, 1989
11.5.3. City of Oakland, Oakland Arts Council (OAC) Grants, 1986-2005
Note
Council seems to have become the "Craft and Cultural Arts Department" under the
Office of the Mayor at some point around 1993.
FN 9
City of Oakland ORA grant correspondence, 1986
FN 9
ORA Cultural Program Grant, 1989-1990
FN 9
ORA Cultural Program Grant Revised Budget/Contract, 1989-1990
FN 9
ORA Cultural Program Grant Evaluation, 1989-1990
FN 9
Community Promotions (CP) Cultural Program Grant Award Letter, 1989-1990
FN 9
CP Cultural Program Grant Revised Budget/Contract, 1989-1990
FN 9
CP and ORA Cultural Program Grant Funds Applications, 1990-1991
FN 9
ORA Cultural Program Grant Revised Budget/Contract, 1990-1991
FN 9
ORA Cultural Program Grant Evaluation, 1990-1991
FN 9
CP Cultural Program Grant Revised Budget/Contract, 1990-1991
FN 9
CP and ORA Cultural Program Grant Funds Applications, 1990-1991
FN 9
CP and ORA Cultural Program Grant Funds Materials, 1991-1992
FN 9
Correspondence, 1991-1992
FN 9
Redesign of Cultural Funding Program, 1993-1994
FN 9
Cultural Funding Program, Operation Support, 1993-1994
FN 9
ORA Materials, 1993-1994
FN 10
Cultural Funding Program Materials, 1994-1995
FN 10
Cultural Funding Program Evaluations, 1994-1995
FN 10
Cultural Funding Program Materials, 1995-1996
FN 10
Cultural Funding Program Materials, 1996-1997
FN 10
Cultural Funding Program Materials, 1997-1998
FN 10
Cultural Funding Program Application, 1998-1999
FN 10
Cultural Funding Program Application, 1998-1999
FN 10
Cultural Funding Program Contract, 1998-1999
FN 10
Cultural Funding Program Evaluation, 1998-1999
FN 10
Cultural Funding Program Materials, 1999-2000
FN 10
Cultural Funding Program Evaluation, 1999-2000
FN 10
Cultural Funding Program Materials, 2000-2001
AC 4.21
Cultural Funding Program Materials, 2000-2001
FN 10
Craft and Cultural Arts Department Guidelines and Publications, 2001-2002
FN 10
Cultural Funding Program Proposal, 2002-2003
FN 10
Cultural Funding Program Materials, 2002-2003
FN 10
Cultural Funding Program Materials, 2003-2004
FN 10
Cultural Funding Program Materials, 2004-2005
11.5.4. National Endowment for the Arts, 1980-1996
FN 11
Miscellaneous NEA proposals, 1980-1981
FN 11
Application for 1984 Independent Filmmakers Workshop, approximately 1984
FN 11
Reports for 1984 Independent Filmmakers Workshop, approximately 1984
FN 11
Materials for 1985 Independent Filmmakers Workshopapproximately 1985
FN 11
Application for 1986 Independent Filmmakers Workshopapproximately 1986
FN 11
Final Report for 1986 Independent Filmmakers Workshopapproximately 1986
FN 11
1989-1990 NEA Media Arts Applicationapproximately 1988
FN 11
1989-1990 NEA Media Arts Applicationapproximately 1988
FN 11
1989-1990 NEA Expansion Arts Awards Letter/Revised Budgetapproximately 1988
FN 11
1989-1990 NEA Expansion Arts Requests for Reimbursementapproximately 1988
FN 11
1989-1990 NEA Expansion Arts Final Reportapproximately 1988
FN 11
Black Independent Film Festival Proposalapproximately 1989
FN 11
Film Workshop Proposalapproximately 1989
FN 11
1990-1991 NEA Media Arts Proposal (Film Festival)approximately 1989
FN 11
1990-1991 NEA Expansion Arts Applicationapproximately 1989
FN 11
1990-1991 NEA Expansion Arts Award Letter/Revised Budgetapproximately 1989
FN 11
1990-1991 NEA Expansion Arts Request for Reimbursementapproximately 1989
FN 11
1990-1991 NEA Expansion Arts Final Reportapproximately 1989
FN 11
1991 NEA Media Arts Program Applicationapproximately 1990
FN 11
1992-1993 NEA Advancement Program, Consultant Interviewsapproximately 1991
FN 11
1992-1993 NEA Advancement Programapproximately 1991
FN 11
1992-1993 NEA Advancement Programapproximately 1991
FN 11
1992-1993 NEA Advancement Program, Planningapproximately 1991
FN 11
1992-1993 NEA Advancement Program, Planningapproximately 1991
FN 11
1992-1993 NEA Advancement Program, Proposal Narrative/Background
Informationapproximately 1991
FN 11
1992-1993 NEA Expansion Arts Proposalapproximately 1991
FN 11
1992-1993 NEA Advancement Program, Correspondence from Nancy Raineapproximately 1991
FN 11
NEA Advancement Program, Final Report Draft, possibly 1992-1993
FN 11
1993-1994 NEA Media Arts Proposalapproximately 1992
FN 11
1993-1994 NEA Expansion Arts Proposalapproximately 1992
FN 11
1994-1995 NEA Advancement Program Proposalsapproximately 1993
FN 11
1995-1996 NEA Expansion Arts Proposalapproximately 1994
11.5.5. General, 1974-2005
FN 12
Alameda County Arts Commission, 1980-1983
FN 12
Alameda County Arts Commission, 1984-1985
FN 12
Alameda County Arts Commission, 1989-1992
FN 12
Alameda County Artsfund, 1999-2000
FN 12
Alameda County Artsfund, 2002-2003
FN 12
American Savings Bank, 1990-1991
FN 12
ARCO, 1988-1992
FN 12
Association of American Cultures, 1991
FN 12
AT&T, 1984
FN 12
AT&T, 1987
FN 12
AT&T, 1989-1992
FN 12
AVCO Financial Services, 1991-1992
FN 12
Bay Area Black United Fund (BABUF), 1981-1982
FN 12
Bay Area Black United Fund (BABUF), 1987-1988
FN 12
Bay Area Black United Fund (BABUF), 1995
FN 12
Bayer Foundation, 2001-2004
FN 12
BET Proposal, 1996
FN 12
California Council for the Humanities, 1999-2001
FN 12
Clorox, 1977-1979
FN 12
Clorox, 1981-1983
FN 12
Clorox, 1986-1987
FN 12
Clorox, 1988-1991
FN 12
Clorox, Building Campaign and Awards Proposal, 1992
FN 12
Clorox, 1992-1993
FN 12
Clorox, Building Campaign and Awards Proposal, 1994-1995
FN 12
Clorox, Building Campaign and Awards Proposal, 1996
FN 12
Clorox, Building Campaign and Awards Proposal, 1997
FN 12
Clorox, Building Campaign and Awards Proposal, 2000-2001
FN 12
Columbia Studios, 1984-1989
FN 12
Coors, 1991
FN 12
Disney (Alan Dinwiddie), 1990-1995
FN 12
East Bay Community Foundation, 2000-2003
FN 12
Fleishaker Foundation, 1993
FN 12
Ford Motor, 1994-1995
FN 12
Freedom Forum, 1997-1999
FN 12
Wallace Alexander Gerbode Foundation, 1992-1993
FN 12
Wallace Alexander Gerbode Foundation, 1995
AC 4.22
Wallace Alexander Gerbode Foundation, 2001-2002
AC 4.23
Wallace Alexander Gerbode Foundation, 2002
FN 12
Glory Foods, 2000
FN 12
Grassroots Entertainment, 2001-2002
FN 12
William & Hewlett Foundation, 1979-1997
FN 12
Hewlett-Packard, 1992-1994
FN 12
Margot [Hicks], 1991
FN 12
IBM, 1981-1991
FN 12
James Irvine Foundation, 1992-1993
FN 12
Junior League Proposal, 1987-1988
FN 12
Kaiser Aluminum/Steel, 1977-1982
FN 12
Kaiser Foundation, 1982-1991
and 1998
FN 12
Korbrand Corporation, 1986
FN 12
(Eastman) Kodak, 1992-1993
FN 12
(Eastman) Kodak, 1993-1994
FN 12
(Eastman) Kodak, 1994-1995
FN 12
(Eastman) Kodak, 1999-2003
FN 12
KQED Proposal, 1982
FN 13
LEF Foundation, 1997
FN 13
Mervyn's, 1990
FN 13
Mervyn's, 1994-1997
FN 13
Micheaux Family, 1993-1994
FN 13
Miller Brewing Company (Michael Lui-Hing), 1988-1989
FN 13
National Endowment for the Humanities, "Blacks in the West : Composers and
Arrangers for Film" planning grant proposal, 1976-1977
FN 13
Oakland Community Access Grant, 1985 and 2002
FN 13
Patrons of the Arts and Humanities, 1986
FN 13
Polaroid, 1988
FN 13
Port of Oakland, 1995-2002
FN 13
R.J. Reynold's Industries, Inc., 1983
AC 4.24
R.J. Reynold's Industries, Inc., 1983
FN 13
Reebok, 1992-1993
AC 4.25
San Francisco Foundation, 1977
FN 13
San Francisco Foundation, 1977-1980
FN 13
San Francisco Foundation, 1980-1990
FN 13
San Francisco Foundation, 1991-1996
FN 13
Seagram’s (Mumms), 1986-1987
FN 13
Seagram’s (Mumms), 1987-1988
FN 13
Seagram’s (Mumms), 1993
FN 13
Shell Oil Co., 2000-2004
FN 13
Soda Charities, 1997
FN 13
Transamerica Corporation, 1979 and 1994-1996
FN 13
Tribble, 1989-2005
FN 13
United Way and other health insurance providers, 1988-1999
FN 13
University of California, Berkeley, 1985-1988
FN 13
Whitaker and Associates, 1988-1989
FN 13
Zellerbach Family Fund, 1997-2004
FN 13
Correspondence regarding audit information, 1993
January
FN 13
Correspondence regarding funding requests, drafts, undated
FN 13
Draft thank-you letters, undated
FN 13
Thank-you letters, 1995
FN 13
Correspondence regarding funding requests, 1974-1979
FN 13
Correspondence regarding funding request, 1980
FN 13
Correspondence regarding funding request, templates, 1981-1982
FN 13
Correspondence regarding funding request, 1983
FN 13
Correspondence regarding funding request, 1984-1989
FN 13
Correspondence regarding funding request, 1990-1992
FN 13
Correspondence regarding funding request, 1993
FN 13
Correspondence regarding funding request, 1994-1996
FN 13
Correspondence regarding funding request, 1997-2000
FN 13
Correspondence regarding funding request, 2001-2003
11.5.6. Direct Mail Piece, 1991-1994
FN 14
Planning documents, 1991
FN 14
Donation cards and lists, 1991
FN 14
Planning documents, 1992
FN 14
Donation cards and lists, 1992
FN 14
Planning documents, 1994
FN 14
Donation cards and lists, 1994
FN 14
Thank-you letters, 1994
11.5.7. Miscellaneous, 1979-2004
FN 14
Auction dinner, 1982
FN 14
Joseph Mixer, 1985
FN 14
Miscellaneous proposals, before 1982
FN 14
Proposal, 1979
Note
Includes list of early events including locations and dates.
FN 14
Proposal draft, 1986
FN 14
Corporate sponsor packet, 1989
FN 14
20th annual celebration, 1993
FN 14
Contacts, possibly
1993
FN 14
Proposal, 1995
FN 14
Planning documents for 1996 Oscar Micheaux Awards, 1993
FN 14
Planning documents, 2003-2004
FN 14
Miscellaneous, undated
11.5.8. Funding Research, approximately 1976-1994
FN 14
Artsfax '86, Bay Area Partnership, undated
FN 14
Milken Foundation, undated
FN 14
Oakland, Sharing the Vision, Inc., 1994
FN 14
Vanguard Public Foundation, undated
FN 14
Development, 1976-1980
FN 14
General, 1990
FN 14
General, 1993
FN 14
Corporate background information, 1993-1994
AC 4.26
Miscellaneous fundraising and grand documents, 1998-2002
AC 4.27
Potential funders, 2000
AC 4.28
Letters of solicitation samples, 2001
FN 14
Fundraising $kills Training for Community
Agencies
/ Developed by Robert J. Apodaca and Joseph R. Mixer, undated
FN 14
Miscellaneous grant foundation guidelines and miscellaneous
documents, undated
FN 14
Clippings, undated
11.6. Restricted materials
Note
The following items are not accessible to the public.
FN 15--16
BFHFI cancelled and voided checks
AC 4.29--30
BFHFI cancelled and voided checks, 1995 June-1996 April
FN 17
Copies of third party checks
AC 4.31
Copies of third party checks, 1994-1995, 2000
FN 18
Payroll - ADP documents