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Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Series 11. General Financial and Fundraising Documents, 1974-2013

A Guide to Her Holdings at the Indiana University Black Film Center/Archive

Finding aid prepared by BFC/A Staff

Summary Information

Repository
Indiana University Black Film Center/Archive
1320 East Tenth Street
Herman B Wells Library, Room 044
Bloomington, IN 47405-7000
Phone: 812-855-6041
Fax: 812-856-5832
Email: bfca@indiana.edu
http://www.libraries.iub.edu/~bfca

Creator
Smith, Mary Perry, 1926-2015
Black Filmmakers Hall of Fame, Inc.

Title
Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Series 11. General Financial and Fundraising Documents, 1974-2013

Collection No.
COL 5

Extent
18 boxes

Language
Materials are in English

Abstract
This series contains financial documents generated by the Black Filmmakers Hall of Fame's operations and activities as well as a small number of legal documents.

Access Restrictions

Unless otherwise noted, the materials in this series are open to the public.

Administrative History

The Black Filmmakers Hall of Fame, Inc. (BFHFI) was founded in Oakland, California in 1974. The BFHFI began as a collaboration among Roy Thomas from the Afro-American Studies Department at UC-Berkeley, Mary Perry Smith, who was the co-chairperson of the Cultural and Ethnic Affairs Guild and at the Oakland Museum, and Sonny Buxton of the San Francisco Bay Area station KGO-TV.

The BFHFI identified itself as an organization "dedicated to influencing Black images portrayed in film and television through education, the nurturing of current independent filmmakers and the preservation of contributions by Black artists" (BFHFI 20th Anniversary Celebration Program). Throughout its existence the BFHFI presented award ceremonies honoring contemporary and historic figures in black filmmaking. Notable programs established by the BFHFI include the Oscar Micheaux Awards Ceremony, the International Black Film, Video & Screenplay Competition, the Black Filmworks International Film Festival, and the Sidney Poitier Fellowship. Additionally, educational programs, various symposia, and lecture series on black film were conducted throughout the life of the organization.

The BFHFI initially operated in partnership with the Oakland Museum, later incorporating itself as an independent, non-profit organization in 1978. Attempts to establish a dedicated museum and permanent home for the BFHFI were ultimately unsuccessful, although the BFHFI did begin acquisition of collections for this proposed museum.

The final Oscar Micheaux Awards ceremony was held in 1993, the 20th anniversary of the founding of the event. The BFHFI continued to present the Black Filmworks International Film Festival and Black Independent Film, Video & Screenplay Competition through 2003.

For a more detailed administrative history, a biography for Mary Perry Smith, and a listing of other series, please see collection overview ( http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347).

Arrangement

This collection is arranged into the following series with this series containing six subseries:

  • Collection overview
  • Series 1. Publicity materials
  • Series 2. Oscar Micheaux Awards Ceremony and Gala
  • Series 3. Film Lecture Series and Symposiums
  • Series 4. Black Filmworks and Independent Film, Video & Screenplay Competition
  • Series 5. Sidney Poitier Fellowship Competition
  • Series 6. Miscellaneous BFHFI events files
  • Series 7. BFHFI event recordings
  • Series 8. Board and committee documents
  • Series 9. General correspondence
  • Series 10. HRMS, volunteer, and staff documents
  • Series 11. General financial, fundraising, and legal documents
  • -- Subseries 11.1. Vendor files, 1977-2011
  • -- Subseries 11.2. Tax documents, 1977-2007
  • -- Subseries 11.3. Legal documents, 1981-2002
  • -- Subseries 11.4. Loans, budgets, reports, and financial statements, 1974-2007
  • -- Subseries 11.5. Donor and fundraising files, 1983-1996
  • -- Subseries 11.6. Restricted materials
  • Series 12. Memorabilia and artifacts
  • Series 13. Third party publications
  • Series 14. Research files
  • Series 15. Mary P. Smith's files
  • Series 16. Miscellaneous
  • Series 17. Phil Moore Collection (Inventoried as if separate collection due to size)
  • Series 18. Photographs
  • Series 19. Born-digital materials
  • Scope and Content Note

    This series contains financial documents generated by the Black Filmmakers Hall of Fame's operations and activities as well as a small number of legal documents.

    Subseries 11.1. consists primarily of vendor invoices and correspondence such as notices of change in services and past due notices.

    Subseries 11.2. includes county and federal tax returns, audited financial statements for 1989-1994, tax portfolios for 1997-2004, and tax documents generated by Grant and Smith on behalf of the BFHFI from 1997-2007.

    Subseries 11.3. includes six legal documents related to the BFHFI as well as settlement documentation for the Sammy Davis, Jr. estate (connection to the BFHFI currently unclear).

    Subseries 11.4. consists of documents related to the BFHFI's loans and financial accounts as well as budgets and reports while 11.5. contains documents related to the BFHFI's efforts to secure funding including grant proposals and reports to several California and City of Oakland granting agencies and the NEA. There is a significant amount of cold correspondence sent out to potential donors and their responses.

    The materials in subseries 11.6. include payroll information and cancelled checks. Due to the high amount of sensitive information in this series, the boxes are unprocessed and remain closed to the public.

    Given the complicated nature of the collection, it was not always possible to extract all financial documents directly related to specific BFHFI events and actives into this series, so much of it still resides within the folders for those events and activities (see main collection overview at http://purl.dlib.indiana.edu/iudl/findingaids/bfca/VAD4347). When possible, the existence of a significant financial document has been indicated in the item description.

    Related material

    A few additional financial documents related 1991 Oscar Micheaux Awards Ceremonies are located in the Belva Davis and William Moore Black Filmmakers Hall of Fame Archives Collection (COL 4), which is also held by the BFC/A ( http://purl.dlib.indiana.edu/iudl/findingaids/archives/VAD4434).

    • Indexing Terms

    • The following terms have been used to index the description of this collection in IUCAT, the IU Libraries' online catalog. Materials about related topics, persons or places can be found by searching the catalog using these terms.

      • Genres
      • Records (Documents)
      • Business correspondence

    Administrative Information

    Acquisition Information
    The material in this series is part of a collection donated by Mary Perry Smith to the Indiana University Black Film Center Archives in January 2014.
    Accruals
    2016 accruals are stored in box AC 4.
    Usage Restrictions
    Materials may be used in-house at the BFC/A; duplication permitted only with permission of the Archivist.
    Preferred Citation
    [item], Mary Perry Smith Black Filmmakers Hall of Fame Archives Collection, Special Collection COL 5, Black Film Center/Archive, Indiana University, Bloomington.
    Processing Information
    Processed by Ronda L. Sewald.

    Completed in 2016.

    Collection Inventory


    Series: 11. General financial, fundraising, and legal documents

    Subseries: 11.1. Vendor files, 1977-2011 

    Arrangement

    Arranged by vendor name with documents form insurance carriers and miscellaneous items placed at end of series.


    FN 1 5-6-9 Limo Services, 1991 

    FN 1 Aaron's Professional Business Machines, 1988-1989 

    FN 1 ADP, 1991-1993 

    FN 1 ADP, 1995-1996 

    FN 1 ADP, 1996-1998 

    FN 1 ADP, 1998-1999 

    FN 1 ADP, 1999-2000 

    FN 1 ADP, 2000-2001 

    FN 1 ADP, 2001-2002 

    FN 1 ADP, 2002-2003 

    FN 1 Allen's Messenger Service, 1991-1993 

    FN 1 Alpine Blueprint Services, 1990-1991 

    FN 1 Anderson Printing, 1991-1993 

    FN 1 Anderson Printing, 1998-1999 

    FN 1 AT&T, 1988-1999 

    FN 1 AT&T, 1999-2000 

    FN 1 AT&T, 2000-2001 

    FN 1 AT&T, 2001-2002 

    FN 1 AT&T, 2002-2003 

    FN 1 AT&T, 2003-2004 

    FN 1 AT&T, 2004-2006 

    FN 1 Bacchus Press, 1993-1996 

    FN 1 Banjo, Casper, 1987-1991 

    FN 1 Blackhawk Country Club, 1998-1999 

    AC 4.1 Blackhawk Country Club/CBSJ Collections, 1999 

    FN 1 Blackhawk Country Club/CBSJ Collections, 2000-2004 

    FN 1 Boyette Enterprises, 1998-1999 

    FN 1 Bramalea, 1987-1989 

    FN 1 BramTel (Kacey Kagan), 1987-1989 

    FN 1 BramTel, 1987-1989 

    FN 1 Btonstein, 1990-1991 

    FN 1 Budget Films, 1988-1991 

    FN 1 Budget Rent a Car, 1991-1992 

    FN 1 Central Place, 1977-1988 

    FN 1 Checker Van and Storage, 1990-2002 

    FN 1 City of Oakland, 1985-1990 

    FN 1 City of Oakland, 1995-1998 

    FN 1 Claremont Hotel, 1982-1983 

    FN 1 Coleman, Alana, 1991-1992 

    FN 1 College Avenue Travel, 1984-1989 

    FN 1 College Avenue Travel, 1989-1991 

    FN 1 College Avenue Travel, 1993-1994 

    FN 1 ComTel Productions, 1999-2000 

    FN 1 Consolidated Credit Bureau, 1988-1989 

    FN 1 Creative Concepts, 1987-1988 

    FN 1 Glenn Davis Communications, 1988-1989 

    FN 1 Deliveries R Us, 1988-1990 

    FN 1 Downtown Merchants, 1995-1996 

    FN 1 Downtown Merchants, 1996-1997 

    FN 1 Eden Printing, 2000-2004 

    FN 1 Express Mailboxes, 1988-1990 

    FN 1 Fabio-Bradford, Cheryl, 1992-1993 

    FN 1 Films Incorporated, 1985-1988 

    FN 1 Financial Building Specialist, 1997 

    FN 1 Financial Center Building, 1997-1998 

    FN 1 Financial Center Building, 1998-1999 

    FN 1 Financial Center Building, 1999-2000 

    FN 1 Financial Center Building, 2000-2001 

    FN 1 Financial Center Building, 2001-2002 

    FN 1 Financial Center Building, 2002-2003 

    FN 1 Frog Computer Rental, 1988-1989 

    FN 2 GD Financial Corp., 1997-1999 

    FN 2 Geary Theater Campaign, 1992-1994 

    FN 2 Geoffrey's Inner Circle, 1998-1999 

    FN 2 Grant & Smith Accounting, 2000-2002 

    FN 2 Graphic Artistry, 1997-1998 

    FN 2 Hale, Robert (photographer), 1990-1991 

    FN 2 Hazard, Benjamin, and Assoc., 1990-1991 

    FN 2 HBO, 1995-2001 

    FN 2 Hotel Durant, 1984-1987 

    FN 2 Hyatt, 1980-1982 

    FN 2 Hyatt, 1983-1984 

    FN 2 Hyatt, 1987-1989 

    FN 2 Inttuit, 1991-1992 

    FN 2 IRS, 2002-2003 

    FN 2 Irving, Kathy, 1987-1989 

    FN 2 KBLX Radio, 1988-1989 

    FN 2 KDIA, 1988-1990 

    FN 2 Keener, Mark, 1995-1996 

    FN 2 K-Jaz Radio, 1987-1990 

    Note

    Cassette with May 1990 ad shelved with audiocassettes (COL 5 AC 16).


    FN 2 KQED, 1977-1979 

    FN 2 Krishna Copy, 1987-1996 

    FN 2 Krishna Copy, 1996-1997 

    FN 2 Krishna Copy, 1997-1998 

    FN 2 Krishna Copy, 1998-1999 

    FN 2 Lanier Worldwide, Inc. (copy machine), 1995-1999 

    FN 2 Leffall Employment Agency, 1998-1999 

    FN 2 M'Sai, Omar, 1991-1992 

    FN 2 Marriott City Center, 1997-2000 

    FN 2 MEPCO Acceptance Corp., 1998-2000 

    FN 2 Montague, Ave, 1991-1993 

    FN 2 Neiman Marcus (plaque information), 1991-1992 

    FN 2 Oakland Convention Center, 1986-1989 

    FN 2 Oakland Museum, 1990-1991 

    FN 2 Oakland Museum, 1992-1993 

    FN 2 Oakland Museum, 1996-1998 

    FN 2 Oakland Museum, 2001-2002 

    FN 2 Oakland Museum, 2003-2004 

    FN 2 Pacific Bell/SBC, 1985-1986 

    FN 2 Pacific Bell/SBC, 1986-1987 

    FN 2 Pacific Bell/SBC, 1987-1988 

    FN 2 Pacific Bell/SBC, 1988-1989 

    FN 2 Pacific Bell/SBC, 1989-1990 

    FN 2 Pacific Bell/SBC, 1990-1995 

    FN 2 Pacific Bell/SBC, 1995-1996 

    FN 2 Pacific Bell/SBC, 1996-1997 

    FN 2 Pacific Bell/SBC, 1998-1999 

    FN 2 Pacific Bell/SBC, 1999-2000 

    FN 2 Pacific Bell/SBC, 2000-2001 

    FN 2 Pacific Bell/SBC, 2001-2002 

    FN 2 Pacific Bell/SBC, 2002-2003 

    FN 2 Pacific Bell/SBC, 2003-2006 

    FN 2 Parc Oakland, 1995-1996 

    FN 2 Post Newspaper Group, 1991-1996 

    FN 2 Petit & Martin (Laura Clayton), 1987-1988 

    FN 2 Potter, Keith, 1991-1992 

    FN 2 Premium Financing Services, 1996-1997 

    FN 2 Public Storage Management, 1992-1996 

    FN 2 Public Storage Management, 1996-1997 

    FN 2 Public Storage Management, 1997-1998 

    FN 2 Public Storage Management, 1998-1999 

    FN 2 Public Storage Management, 1999-2000 

    FN 2 Public Storage Management, 2000-2001 

    FN 2 Public Storage Management, 2001-2002 

    FN 2 Public Storage Management, 2002-2003 

    FN 2 Public Storage Management, 2003-2004 

    FN 2 Public Storage Management, 2004-2007 

    FN 3 Renaissance Rialto, 1995-1996 and 2002-2003 

    FN 3 Reynolds, Kenneth, 1995-1999 

    AC 4.2 Safe Keep Storage, 2007-2009 

    FN 3 Safe Keep Storage, 2010-2011 

    FN 3 Samuel Goldwyn Company, 1994-1995 

    FN 3 Schroeder Dent Printing, 1998-2003 

    FN 3 Selix, 1990-1991 and 1998-1999 

    FN 3 Sprint, 1985-1986 

    FN 3 Sprint, 1986-1987 

    FN 3 Sprint, 1987-1988 

    FN 3 Sprint, 1988-1989 

    FN 3 State Compensation Insurance Fund/EDD, 1992-2002 

    FN 3 Stuckey Law Corp. (building legal fees), 1991-1992 

    FN 3 Syufy Enterprises/Century, 1991-1992 

    FN 3 Tribble, George, 1998-2004 

    FN 3 Thompson, Ron, 1991 

    FN 3 Typeface, 1992-1993 

    FN 3 United Broadcasting Company, 1990-1991 

    FN 3 USPS, before 1990 July 1 

    FN 3 USPS, 1990-1995 

    FN 3 USPS, 1995-1996 

    FN 3 USPS, 1996-1997 

    FN 3 USPS, 1998-1999 

    FN 3 USPS, 1999-2000 

    FN 3 USPS, 2000-2001 

    FN 3 USPS, 2002-2004 

    FN 3 University of California, Berkeley, 1991-1992 

    FN 3 UniWorld Accounts, 1988-1991 

    FN 3 Uniworld Travel Associations, 1990-1991 

    FN 3 Warner Bros., 1986-1987 

    FN 3 Waterfront Hotel, 1991-2001 

    FN 3 Webb, Floyd, 1989-1990 

    FN 3 White, Lillian, 1992-1993 

    FN 3 Whitaker and Assoc., 1993-1994 

    FN 3 Williams, Stan, 1991-1992 

    FN 3 Insurance--BFHFI Carriers, 1978-1979 

    FN 3 Insurance--BFHFI Carriers, 1980 

    AC 4.3 Insurance--Richard Freeman, 1988 

    FN 3 Insurance--BFHFI Carriers, 1989-1990 

    FN 3 Insurance--BlackWhite, 1999-2003 

    FN 3 Insurance--Classic Plan, 2001-2003 

    FN 3 Insurance--Richard Freeman, 1994-1995 

    FN 3 Insurance--Richard Freeman, 1996-1997 

    FN 3 Insurance--Richard Freeman, 1997-1998 

    FN 3 Insurance--Richard Freeman, 1998-1999 

    FN 3 Insurance--Richard Freeman, 1999-2000 

    FN 3 Insurance--Richard Freeman, 2000-2001 

    FN 3 Insurance--Richard Freeman, 2001-2002 

    FN 3 Insurance--Richard Freeman, 2002-2004 

    FN 3 Miscellaneous Vendor Correspondence, before 1981 

    FN 3 Miscellaneous Vendor Correspondence, 1981 

    FN 3 Miscellaneous Vendor Correspondence, 1982 

    FN 3 Miscellaneous Vendor Correspondence, 1983 

    FN 3 Miscellaneous Vendor Correspondence, 1984-1990 

    FN 3 Letters Regarding Outstanding Bills, 1991 

    AC 4.4 Letters Regarding Outstanding Bills, 1992 

    FN 3 Miscellaneous Vendor Correspondence, 1991-1995 

    FN 3 Miscellaneous Vendor Correspondence, 1995-2005 

    FN 3 Past due invoices, 1998-1999 

    FN 3 Miscellaneous, undated 

    FN 3 Miscellaneous, before 1985 July 1 

    FN 3 Miscellaneous, 1985-1986 

    FN 3 Miscellaneous, 1986-1987 

    FN 3 Miscellaneous, 1987-1988 

    FN 3 Miscellaneous, 1988-1989 

    FN 3 Miscellaneous, Video History Project, 1988-1989 

    FN 3 Miscellaneous, 1989-1990 

    FN 3 Miscellaneous, 1990-1991 

    FN 3 Miscellaneous, 1991-1992 

    FN 3 Miscellaneous, 1992-1993 

    FN 3 Miscellaneous, 1993-1994 

    FN 3 Miscellaneous, 1994-1995 

    FN 3 Miscellaneous, 1995-1996 

    FN 3 Miscellaneous, 1996-1997 

    FN 3 Miscellaneous, 1998-1999 

    FN 3 Miscellaneous, 1999-2000 

    FN 3 Miscellaneous, 2000-2001 

    FN 3 Miscellaneous, 2001-2002 

    FN 3 Miscellaneous, 2002-2003 

    FN 3 Miscellaneous, after 2003 June 30 

    AC 4.5 Miscellaneous, 2008 

    Subseries: 11.2.Tax documents, 1977-2007 

    FN 4 BFHFI Tax Status Documents, 1977-1987 

    FN 4 State of California, Franchise Tax Board, 1987-2004 

    FN 4 State of California, 2003-2005 

    FN 4 Alameda County, 1987-1988 

    FN 4 Alameda County, 1995-1997 

    FN 4 Alameda County, 1997-1998 

    FN 4 Alameda County, 1998-2003 

    FN 4 Form 1099 Documents, 1988-2004 

    FN 4 W-2 Forms, 1994-2002 

    FN 4 Tax Returns (Form 990), 1979 

    FN 4 Tax Returns (Form 990), 1983-1987 

    FN 4 Tax Returns (Form 990), 1988-1991 

    FN 4 Tax Returns (Form 990), 1993-1996 

    FN 4 Tax Returns (Form 990), 2000 

    FN 4 1989 Audited Financial Statements, 1989 November 27 

    FN 4 1991 Financial Statements, 1991 November 

    FN 4 1992 Audited Financial Statements and Management Letter, 1993 February 9 

    FN 4 1993 Audited Financial Statements and Management Letter, 1993 December 

    FN 4 1994 Audited Financial Statements and Management Letter, 1996 November 

    FN 4 1995 and 1996 Taxes, 1997-1998 

    AC 4.6 1996 Taxes, 1997 

    AC 4.7 1997 and 1998 Taxes, 1998 

    AC 4.8 1995 Tax penalty correspondence, 2001 December 

    FN 4 1997 Tax Portfolio, 1999 February 8 

    FN 4 1998 Tax Portfolio, 2000 January 5 

    FN 4 1999 Tax Portfolio, 2001 May 9 

    FN 4 2000 Tax Portfolio, 2002 May 9 

    FN 4 2001 Tax Portfolio, 2003 February 12 

    FN 4 2002 Tax Portfolio, 2004 May 

    FN 4 2003 Tax Portfolio, 2005 May 13 

    FN 4 2004 Tax Portfolio, 2006 May 12 

    FN 4 Grant and Smith, 1997-1998 

    FN 4 Grant and Smith, 1998-1999 

    FN 4 Grant and Smith, 2000-2001 

    FN 4 Grant and Smith, 2002 

    FN 4 Grant and Smith, 2003-2004 

    FN 4 Grant and Smith, 2005-2007 

    AC 4.9 Grant and Smith, 2006-2007 

    FN 4 Sales and Use Tax, 2002-2003 

    FN 4 Miscellaneous Tax Documents, 1985-2002 

    FN 4 1994 Audit Booklet - "Black Filmmakers Hall of Fame, Inc. : Annual Audit Preparation & Completion Schedule, Year Ended June 30, 1994," after 1994 June 30 

    Note

    4 folders.


    AC 4.10 Fax cover letter regarding BFHFI dissolution, 2014 

    Subseries: 11.3. Legal documents, 1981-2002 

    FN 4 Marriott Hotel v. BFHF, 1981 

    AC 4.11 Sammy Davis, Jr. will, 1990 

    Note

    Estate settlement documents.


    AC 4.12 Sammy Davis, Jr. will citation, 1991 February-March 

    Note

    Estate settlement documents.


    AC 4.13 Sammy Davis, Jr. Will, 1991 October-December 

    Note

    Estate settlement documents.


    AC 4.14 Sammy Davis, Jr. celebrity auction, 1991 

    FN 4 Sammy Davis, Jr., 1992-1993 

    Note

    Estate settlement documents.


    FN 4 Kenneth Reynolds, 1993 

    FN 4 Lenfest West, Inc., 1995 

    FN 4 Financial Building Associates, 1997 

    FN 4 General legal, 1999-2000 

    FN 4 J. Brad Lampley vs. Black Filmmakers Hall of Fame, 2002 

    Subseries: 11.4. Loans, budgets, reports, and financial statements, 1974-2007 

    FN 5 Loans, First Enterprise Bank, 1982 

    FN 5 Loans, Arts Loan fund, 1991 

    FN 5 Loans, Arts Loan fund, 1992-1993 

    FN 5 Loans, Sumitomo Bank Agreement, 1993 March 

    FN 5 Loans, Davidson, Kavanagh, and Brezzo statement, 1995 August 24 

    FN 5 Loans, Imperial Premium Finance, Inc., 1997 

    FN 5 Loans, Arts Loan fund, 1998 January 28 

    FN 5 Loans, Oakland Redevelopment Agency Art Loan Fund, 2002 

    FN 5 James O. Cole general financial files, 1978-1982 

    FN 5 General financial documents, 1977-1978 

    FN 5 General financial documents, 1978-1979 

    FN 5 General financial documents, 1979-1980 

    FN 5 Financial statements, 1977-1979 

    FN 5 Financial statements, 1980-1982 

    FN 5 Financial statements, 1982-1983 

    FN 5 Financial statements, 1983-1984 

    FN 5 Financial statements, 1984-1985 

    FN 5 Financial statements, 1985-1986 

    FN 5 Financial statements, 1986-1987 

    FN 5 Financial statements, 1987-1988 

    FN 5 Financial statements, 1988-1989 

    FN 5 Financial statements, 1989-1990 

    FN 5 Financial statements, 1990-1991 

    FN 5 Financial statements, 1990-1991 

    FN 5 Financial statements, 1991-1992 

    FN 5 Financial statements, 1992-1993 

    FN 5 Financial statements, 1993-1994 

    FN 5 Financial statements, 1994-1995 

    FN 5 Financial statements, 1998-1999 

    FN 5 Financial statements, 1999-2000 

    FN 5 Financial statements, 2000-2001 

    FN 5 Financial statements, 2001-2002 

    FN 5 Financial statements, 2002-2003 

    FN 5 Financial statements, 2004-2005 

    FN 5 Accounting categories, undated 

    FN 5 Chart of Accounts information, 1995 

    FN 5 Budgets, Working program expenses, 1988-1992 

    FN 5 Budgets, general, 1978-1988 

    FN 5 Budgets, general, 1988-1989 

    FN 5 Budget packet, after 1989 

    FN 5 Budgets, general, 1990-1991 

    FN 5 Budgets, general, 1991-1992 

    FN 5 Budgets, general, 1992-1993 

    FN 5 Budgets, general, 1993-1994 

    FN 5 Budgets, general, 1994-1995 

    FN 5 Budgets, general, 1995-1996 

    FN 5 Budgets, general, 1998-1999 

    FN 5 Budgets, general, 2000-2005 

    FN 6 Bank statements and cancelled checks, 1977-1978 

    FN 6 Bank statements and notices, 1989 

    FN 6 Bank statements and miscellaneous from the Civic Bank of Commerce, 1990-1995 

    FN 6 Bank statements and notices, 1990 

    FN 6 Bank statements and notices, 1991 

    FN 6 Bank statements and notices, 1992 

    FN 6 Bank statements and notices, 1993-1995 

    FN 6 Bank statements and notices, 1995-1996 

    FN 6 Bank statements and notices, 1998 

    FN 6 Bank statements and notices, 1999-2000 

    FN 6 Bank statements and notices, 2000-2001 

    FN 6 Bank statements and notices, 2001-2002 

    FN 6 Bank statements and notices, 2002-2003 

    FN 6 Bank statements and notices, 2003-2004 

    FN 6 Bank statements and notices, 2004-2007 

    AC 4.15 Bank statements and notices, 2006-2007 

    FN 6 Accounts receivable--Financial support summaries, 1987-1991 

    FN 6 Accounts receivable--Deposit slips, 1974 November 29--approximately 1977 June 17 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1977-1980 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1982-1989 

    FN 6 Accounts receivable--Deposit ledgers, 1987-1988 

    FN 6 Accounts receivable--Deposit ledgers, 1988-1989 

    FN 6 Accounts receivable--Deposit ledgers, 1989-1990 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1990 January-May 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1990 March 26-December 10 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1990 May-1991 May 

    FN 6 Accounts receivable--Deposit ledgers, 1991 September-December 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1992 January-June 

    FN 6 Accounts receivable--Deposit ledgers, 1992-1993 

    FN 6 Accounts receivable--Deposit ledgers, 1993 January-June 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1993 July-September 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1993 early-mid-October 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1993 mid-October-December 

    FN 6 Accounts receivable--Deposit slips and ledgers, 1994 January-June 

    AC 4.16 Accounts receivable--Deposit slips and ledgers, 1994 July-December 

    AC 4.17 Accounts receivable--Deposit slips and ledgers, 1995 January-June 

    FN 6 Accounts receivable--Deposit ledgers, 1993-2007 

    FN 6 Accounts receivable--Deposit tickets, 1994-2005 

    FN 6 Accounts receivable--Receipt book, 1978 October 10-1988 July 18 

    FN 6 Accounts receivable--Orders, 1984-1989 

    FN 6 Accounts receivable--Receipts, 1991-approximately 1999 

    FN 7 Accounts payable--Check stubs, 1974 September 10-1975 September 6 

    FN 7 Accounts payable--Check stubs, 1990-1992 

    FN 7 Accounts payable--Check stubs, 2005 

    FN 7 Accounts payable--Request for Expenditure, 1987 July 

    FN 7 Accounts payable--Check requests, 1988-1989 

    FN 7 Accounts payable--Check requests, 1989-1990 

    FN 7 Accounts payable--Check requests, 1990-1991 

    FN 7 Accounts payable--Check requests, 1991-1992 

    FN 7 Accounts payable--Check requests, 1992-1993 

    FN 7 Accounts payable--Check requests, 1989 July-August 

    FN 7 Accounts payable--Check requests, 1989 September-October 

    FN 7 Accounts payable--Check requests, 1989 November 

    FN 7 Accounts payable--Check requests, 1989 December-1990 February 

    FN 7 Accounts payable--Check requests, 1990 March-December 

    FN 7 Accounts payable--Check requests, 1990 February-1991 June 

    FN 7 Accounts payable--Check requests, 1991 February 

    FN 7 Accounts payable--Check requests, 1992 September-October 

    FN 7 Accounts payable--Petty cash, 1989-1990 

    FN 7 Accounts payable--Petty cash, 1991-1992 

    FN 7 Accounts payable--Petty cash, 1992-1994 

    FN 7 Accounts payable--Petty cash, 1996-1997 

    FN 7 Accounts payable--Mary's receipts, 1987-1988 

    AC 4.18 Accounts payable--Mary's receipts, 1983-1984 

    FN 8 Accounts payable--Reimbursements, 1984 and 1990-1991 

    FN 8 Accounts payable--Receipts/Expenses for Cheryl Fabio-Bradford and Kathy Irving for Oregon Trip, 1991 July 24-29 

    FN 8 Accounts payable--Receipts/Expenses for Cheryl Fabio-Bradford trip to Nashville (Conference)1991 September 15 

    FN 8 Accounts payable--Reimbursements, 1995-1996 

    FN 8 Accounts payable--Reimbursements, 1996-1997 

    FN 8 Accounts payable--Reimbursements, 1999-2001 

    FN 8 Accounts payable--Bills, 1977-1981 

    FN 8 Accounts payable--Bills, 1981 

    FN 8 Accounts payable--Current bills, 1998-1999 

    FN 8 Accounts payable--Payment slips, 1994-1999 

    FN 8 Accounts payable--"Bills to be paid," 1993 February 

    FN 8 Accounts payable--Miscellaneous office expenditures, 1995-1996 

    FN 8 Accounts payable--Miscellaneous office expenditures, 1996-1997 

    FN 8 Accounts payable--Supplies, 1995-1996 

    FN 8 Accounts payable--Supplies, 1996-1997 

    FN 8 Accounts payable--Supplies, 1998-1999 

    FN 8 Accounts payable--Equipment rental and purchases, 2000-2001 

    FN 8 Transactions, undated 

    FN 8 Transactions, 1990-1991 

    FN 8 Transactions, Monthly reports, 1991-1993 

    FN 8 Transactions, 1992-1993 

    FN 8 Transactions, 1993-1994 

    FN 8 Transactions, 1994-1996 

    FN 8 Transactions, 1998-1999 

    FN 8 Transactions, 1999-2000 

    FN 8 Transactions, 2000-2001 

    FN 8 Transactions, approximately 2000-2001 

    FN 8 Transactions, 2001-2002 

    FN 8 Transactions, 2002-2003 

    FN 8 Transactions, 2003-2004 

    FN 8 Transactions, 2004-2006 

    FN 8 Miscellaneous--Event expenses, 1988 February 

    FN 8 Miscellaneous, 1988-1989 

    FN 8 Miscellaneous, 1990s 

    AC 4.19 Miscellaneous, 1988-1991 

    FN 8 Miscellaneous--Festival at the Lake Report, 1989 June 13 

    FN 8 Miscellaneous--Furniture inventory, 1989 November 3 

    FN 8 Miscellaneous--Invoices with check copies, 1989-1990 

    FN 8 Miscellaneous--Film Lecture Series reconciliation, 1990 February 

    FN 8 Miscellaneous--Printing cost estimates, 1990-1991 

    FN 8 Miscellaneous--Development/Fundraising projection, 1990-1992 

    FN 8 Miscellaneous--"Money and Lack," 1991-1992 

    FN 8 Miscellaneous--Invoices for 1992 audit, 1991-1992 

    FN 8 Miscellaneous--"Pending," 1992 

    FN 8 Miscellaneous--Packet of documents sent from Reene Garcia-Love to Nancy Raine, 1992 December 16 

    FN 8 Miscellaneous--AICPA/Quicken, 1992-1993 

    FN 8 Miscellaneous--Souvenir program inventory, 1993 November 11 

    FN 8 Miscellaneous--Check stubs, 1996-2005 

    Subseries: 11.5. Donor and fundraising files, 1983-1996 

    11.5.1. California Arts Council Grants, 1983-1996 

    FN 9 California Arts Council, 1983 

    FN 9 California Arts Council, 1984-1985 

    FN 9 California Arts Council invoices, 1985 

    FN 9 California Arts Council proposal, 1987-1988 

    FN 9 California Arts Council, 1988-1989 

    FN 9 California Arts Council, 1989-1990 

    FN 9 California Arts Council, 1990-1991 

    FN 9 California Arts Council Organizational Support Application, 1990-1991 

    FN 9 California Arts Council Organizational Support Request for Reimbursement, 1990-1991 

    FN 9 California Arts Council Organizational Support Contract and Revised Budget, 1990-1991 

    FN 9 California Arts Council Proposal - Organizational Support, 1991 

    FN 9 California Arts Council, 1992-1993 

    FN 9 California Arts Council, 1993-1994 

    FN 9 California Arts Council, 1994-1995 

    FN 9 California Arts Council, 1995-1996 

    11.5.2. City of Oakland Grants, 1984-1989 

    FN 9 Oakland City Council proposal, 1984 

    FN 9 Oakland City Council, 1985 

    AC 4.20 City of Oakland Community Promotions grant, 1986/1987 

    FN 9 City of Oakland Letter Received, 1988 

    FN 9 City of Oakland Affidavit E&F, 1989 

    11.5.3. City of Oakland, Oakland Arts Council (OAC) Grants, 1986-2005 

    Note

    Council seems to have become the "Craft and Cultural Arts Department" under the Office of the Mayor at some point around 1993.


    FN 9 City of Oakland ORA grant correspondence, 1986 

    FN 9 ORA Cultural Program Grant, 1989-1990 

    FN 9 ORA Cultural Program Grant Revised Budget/Contract, 1989-1990 

    FN 9 ORA Cultural Program Grant Evaluation, 1989-1990 

    FN 9 Community Promotions (CP) Cultural Program Grant Award Letter, 1989-1990 

    FN 9 CP Cultural Program Grant Revised Budget/Contract, 1989-1990 

    FN 9 CP and ORA Cultural Program Grant Funds Applications, 1990-1991 

    FN 9 ORA Cultural Program Grant Revised Budget/Contract, 1990-1991 

    FN 9 ORA Cultural Program Grant Evaluation, 1990-1991 

    FN 9 CP Cultural Program Grant Revised Budget/Contract, 1990-1991 

    FN 9 CP and ORA Cultural Program Grant Funds Applications, 1990-1991 

    FN 9 CP and ORA Cultural Program Grant Funds Materials, 1991-1992 

    FN 9 Correspondence, 1991-1992 

    FN 9 Redesign of Cultural Funding Program, 1993-1994 

    FN 9 Cultural Funding Program, Operation Support, 1993-1994 

    FN 9 ORA Materials, 1993-1994 

    FN 10 Cultural Funding Program Materials, 1994-1995 

    FN 10 Cultural Funding Program Evaluations, 1994-1995 

    FN 10 Cultural Funding Program Materials, 1995-1996 

    FN 10 Cultural Funding Program Materials, 1996-1997 

    FN 10 Cultural Funding Program Materials, 1997-1998 

    FN 10 Cultural Funding Program Application, 1998-1999 

    FN 10 Cultural Funding Program Application, 1998-1999 

    FN 10 Cultural Funding Program Contract, 1998-1999 

    FN 10 Cultural Funding Program Evaluation, 1998-1999 

    FN 10 Cultural Funding Program Materials, 1999-2000 

    FN 10 Cultural Funding Program Evaluation, 1999-2000 

    FN 10 Cultural Funding Program Materials, 2000-2001 

    AC 4.21 Cultural Funding Program Materials, 2000-2001 

    FN 10 Craft and Cultural Arts Department Guidelines and Publications, 2001-2002 

    FN 10 Cultural Funding Program Proposal, 2002-2003 

    FN 10 Cultural Funding Program Materials, 2002-2003 

    FN 10 Cultural Funding Program Materials, 2003-2004 

    FN 10 Cultural Funding Program Materials, 2004-2005 

    11.5.4. National Endowment for the Arts, 1980-1996 

    FN 11 Miscellaneous NEA proposals, 1980-1981 

    FN 11 Application for 1984 Independent Filmmakers Workshop, approximately 1984 

    FN 11 Reports for 1984 Independent Filmmakers Workshop, approximately 1984 

    FN 11 Materials for 1985 Independent Filmmakers Workshopapproximately 1985 

    FN 11 Application for 1986 Independent Filmmakers Workshopapproximately 1986 

    FN 11 Final Report for 1986 Independent Filmmakers Workshopapproximately 1986 

    FN 11 1989-1990 NEA Media Arts Applicationapproximately 1988 

    FN 11 1989-1990 NEA Media Arts Applicationapproximately 1988 

    FN 11 1989-1990 NEA Expansion Arts Awards Letter/Revised Budgetapproximately 1988 

    FN 11 1989-1990 NEA Expansion Arts Requests for Reimbursementapproximately 1988 

    FN 11 1989-1990 NEA Expansion Arts Final Reportapproximately 1988 

    FN 11 Black Independent Film Festival Proposalapproximately 1989 

    FN 11 Film Workshop Proposalapproximately 1989 

    FN 11 1990-1991 NEA Media Arts Proposal (Film Festival)approximately 1989 

    FN 11 1990-1991 NEA Expansion Arts Applicationapproximately 1989 

    FN 11 1990-1991 NEA Expansion Arts Award Letter/Revised Budgetapproximately 1989 

    FN 11 1990-1991 NEA Expansion Arts Request for Reimbursementapproximately 1989 

    FN 11 1990-1991 NEA Expansion Arts Final Reportapproximately 1989 

    FN 11 1991 NEA Media Arts Program Applicationapproximately 1990 

    FN 11 1992-1993 NEA Advancement Program, Consultant Interviewsapproximately 1991 

    FN 11 1992-1993 NEA Advancement Programapproximately 1991 

    FN 11 1992-1993 NEA Advancement Programapproximately 1991 

    FN 11 1992-1993 NEA Advancement Program, Planningapproximately 1991 

    FN 11 1992-1993 NEA Advancement Program, Planningapproximately 1991 

    FN 11 1992-1993 NEA Advancement Program, Proposal Narrative/Background Informationapproximately 1991 

    FN 11 1992-1993 NEA Expansion Arts Proposalapproximately 1991 

    FN 11 1992-1993 NEA Advancement Program, Correspondence from Nancy Raineapproximately 1991 

    FN 11 NEA Advancement Program, Final Report Draft, possibly 1992-1993 

    FN 11 1993-1994 NEA Media Arts Proposalapproximately 1992 

    FN 11 1993-1994 NEA Expansion Arts Proposalapproximately 1992 

    FN 11 1994-1995 NEA Advancement Program Proposalsapproximately 1993 

    FN 11 1995-1996 NEA Expansion Arts Proposalapproximately 1994 

    11.5.5. General, 1974-2005 

    FN 12 Alameda County Arts Commission, 1980-1983 

    FN 12 Alameda County Arts Commission, 1984-1985 

    FN 12 Alameda County Arts Commission, 1989-1992 

    FN 12 Alameda County Artsfund, 1999-2000 

    FN 12 Alameda County Artsfund, 2002-2003 

    FN 12 American Savings Bank, 1990-1991 

    FN 12 ARCO, 1988-1992 

    FN 12 Association of American Cultures, 1991 

    FN 12 AT&T, 1984 

    FN 12 AT&T, 1987 

    FN 12 AT&T, 1989-1992 

    FN 12 AVCO Financial Services, 1991-1992 

    FN 12 Bay Area Black United Fund (BABUF), 1981-1982 

    FN 12 Bay Area Black United Fund (BABUF), 1987-1988 

    FN 12 Bay Area Black United Fund (BABUF), 1995 

    FN 12 Bayer Foundation, 2001-2004 

    FN 12 BET Proposal, 1996 

    FN 12 California Council for the Humanities, 1999-2001 

    FN 12 Clorox, 1977-1979 

    FN 12 Clorox, 1981-1983 

    FN 12 Clorox, 1986-1987 

    FN 12 Clorox, 1988-1991 

    FN 12 Clorox, Building Campaign and Awards Proposal, 1992 

    FN 12 Clorox, 1992-1993 

    FN 12 Clorox, Building Campaign and Awards Proposal, 1994-1995 

    FN 12 Clorox, Building Campaign and Awards Proposal, 1996 

    FN 12 Clorox, Building Campaign and Awards Proposal, 1997 

    FN 12 Clorox, Building Campaign and Awards Proposal, 2000-2001 

    FN 12 Columbia Studios, 1984-1989 

    FN 12 Coors, 1991 

    FN 12 Disney (Alan Dinwiddie), 1990-1995 

    FN 12 East Bay Community Foundation, 2000-2003 

    FN 12 Fleishaker Foundation, 1993 

    FN 12 Ford Motor, 1994-1995 

    FN 12 Freedom Forum, 1997-1999 

    FN 12 Wallace Alexander Gerbode Foundation, 1992-1993 

    FN 12 Wallace Alexander Gerbode Foundation, 1995 

    AC 4.22 Wallace Alexander Gerbode Foundation, 2001-2002 

    AC 4.23 Wallace Alexander Gerbode Foundation, 2002 

    FN 12 Glory Foods, 2000 

    FN 12 Grassroots Entertainment, 2001-2002 

    FN 12 William & Hewlett Foundation, 1979-1997 

    FN 12 Hewlett-Packard, 1992-1994 

    FN 12 Margot [Hicks], 1991 

    FN 12 IBM, 1981-1991 

    FN 12 James Irvine Foundation, 1992-1993 

    FN 12 Junior League Proposal, 1987-1988 

    FN 12 Kaiser Aluminum/Steel, 1977-1982 

    FN 12 Kaiser Foundation, 1982-1991 and 1998 

    FN 12 Korbrand Corporation, 1986 

    FN 12 (Eastman) Kodak, 1992-1993 

    FN 12 (Eastman) Kodak, 1993-1994 

    FN 12 (Eastman) Kodak, 1994-1995 

    FN 12 (Eastman) Kodak, 1999-2003 

    FN 12 KQED Proposal, 1982 

    FN 13 LEF Foundation, 1997 

    FN 13 Mervyn's, 1990 

    FN 13 Mervyn's, 1994-1997 

    FN 13 Micheaux Family, 1993-1994 

    FN 13 Miller Brewing Company (Michael Lui-Hing), 1988-1989 

    FN 13 National Endowment for the Humanities, "Blacks in the West : Composers and Arrangers for Film" planning grant proposal, 1976-1977 

    FN 13 Oakland Community Access Grant, 1985 and 2002 

    FN 13 Patrons of the Arts and Humanities, 1986 

    FN 13 Polaroid, 1988 

    FN 13 Port of Oakland, 1995-2002 

    FN 13 R.J. Reynold's Industries, Inc., 1983 

    AC 4.24 R.J. Reynold's Industries, Inc., 1983 

    FN 13 Reebok, 1992-1993 

    AC 4.25 San Francisco Foundation, 1977 

    FN 13 San Francisco Foundation, 1977-1980 

    FN 13 San Francisco Foundation, 1980-1990 

    FN 13 San Francisco Foundation, 1991-1996 

    FN 13 Seagram’s (Mumms), 1986-1987 

    FN 13 Seagram’s (Mumms), 1987-1988 

    FN 13 Seagram’s (Mumms), 1993 

    FN 13 Shell Oil Co., 2000-2004 

    FN 13 Soda Charities, 1997 

    FN 13 Transamerica Corporation, 1979 and 1994-1996 

    FN 13 Tribble, 1989-2005 

    FN 13 United Way and other health insurance providers, 1988-1999 

    FN 13 University of California, Berkeley, 1985-1988 

    FN 13 Whitaker and Associates, 1988-1989 

    FN 13 Zellerbach Family Fund, 1997-2004 

    FN 13 Correspondence regarding audit information, 1993 January 

    FN 13 Correspondence regarding funding requests, drafts, undated 

    FN 13 Draft thank-you letters, undated 

    FN 13 Thank-you letters, 1995 

    FN 13 Correspondence regarding funding requests, 1974-1979 

    FN 13 Correspondence regarding funding request, 1980 

    FN 13 Correspondence regarding funding request, templates, 1981-1982 

    FN 13 Correspondence regarding funding request, 1983 

    FN 13 Correspondence regarding funding request, 1984-1989 

    FN 13 Correspondence regarding funding request, 1990-1992 

    FN 13 Correspondence regarding funding request, 1993 

    FN 13 Correspondence regarding funding request, 1994-1996 

    FN 13 Correspondence regarding funding request, 1997-2000 

    FN 13 Correspondence regarding funding request, 2001-2003 

    11.5.6. Direct Mail Piece, 1991-1994 

    FN 14 Planning documents, 1991 

    FN 14 Donation cards and lists, 1991 

    FN 14 Planning documents, 1992 

    FN 14 Donation cards and lists, 1992 

    FN 14 Planning documents, 1994 

    FN 14 Donation cards and lists, 1994 

    FN 14 Thank-you letters, 1994 

    11.5.7. Miscellaneous, 1979-2004 

    FN 14 Auction dinner, 1982 

    FN 14 Joseph Mixer, 1985 

    FN 14 Miscellaneous proposals, before 1982 

    FN 14 Proposal, 1979 

    Note

    Includes list of early events including locations and dates.


    FN 14 Proposal draft, 1986 

    FN 14 Corporate sponsor packet, 1989 

    FN 14 20th annual celebration, 1993 

    FN 14 Contacts, possibly 1993 

    FN 14 Proposal, 1995 

    FN 14 Planning documents for 1996 Oscar Micheaux Awards, 1993 

    FN 14 Planning documents, 2003-2004 

    FN 14 Miscellaneous, undated 

    11.5.8. Funding Research, approximately 1976-1994 

    FN 14 Artsfax '86, Bay Area Partnership, undated 

    FN 14 Milken Foundation, undated 

    FN 14 Oakland, Sharing the Vision, Inc., 1994 

    FN 14 Vanguard Public Foundation, undated 

    FN 14 Development, 1976-1980 

    FN 14 General, 1990 

    FN 14 General, 1993 

    FN 14 Corporate background information, 1993-1994 

    AC 4.26 Miscellaneous fundraising and grand documents, 1998-2002 

    AC 4.27 Potential funders, 2000 

    AC 4.28 Letters of solicitation samples, 2001 

    FN 14 Fundraising $kills Training for Community Agencies / Developed by Robert J. Apodaca and Joseph R. Mixer, undated 

    FN 14 Miscellaneous grant foundation guidelines and miscellaneous documents, undated 

    FN 14 Clippings, undated 

    11.6. Restricted materials

    Note

    The following items are not accessible to the public.


    FN 15--16 BFHFI cancelled and voided checks

    AC 4.29--30 BFHFI cancelled and voided checks, 1995 June-1996 April 

    FN 17 Copies of third party checks

    AC 4.31 Copies of third party checks, 1994-1995, 2000 

    FN 18 Payroll - ADP documents

    Series: 17. Phil Moore Collection (Inventoried as if separate collection due to size)

    Series: 18. Photographs (undergoing processing)

    Series: 19. Born-digital materials (undergoing processing)

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