Indiana University Alumni Association records, 1854-2011
A Guide to the Records at the Indiana University Archives
Finding aid prepared by Andrea Barbour and Tyler
Davis
Summary Information
Repository
Indiana University Archives
1320 East Tenth Street
Herman B Wells Library E460
Bloomington, IN 47405-7000
Phone: 812-855-1127
Email: archives@indiana.edu
http://www.libraries.iub.edu/archives
Creator
Indiana University. Alumni
Association.
TitleIndiana University Alumni Association
records, 1854-2011
Collection No.
C661
Extent
4.7 cubic feet
(7 boxes)
Language
Materials are in English
Abstract
The Indiana University Alumni
Association was founded in 1854 as an organization through which graduates could
contribute to the pursuit of university interests. Members of the Association held
semi-annual meetings, first as the Alumni Association and later in separate
branches, including the Alumni Council, established in 1913 (later called the
Executive Council). This collection consists primarily of the minutes of the IU
Alumni Association, Alumni Council, Executive Council, and Board of Managers
meetings spanning 1854-2011.
Access Restrictions
Collection is open for research. Advance notice required.
Administrative History
The Society of Alumni, as it was known throughout the 19th and early 20th century,
was organized and founded by the alumni of Indiana University in 1854 after a blaze
destroyed First College Building in April of that year. President William Mitchell
Daily called for a gathering of IU graduates in response to the fire so that the
still-young institution could regain its bearings. The purpose of the organization
was to pursue and preserve the interests of the university.
As the number of Indiana University alumni grew, it became necessary to further
develop the organization of the Society of Alumni in order to adequately address
alumni concerns and support IU. In 1913, the Alumni Council was established with 21
members to serve as an advisory board for the University. Its duties, as described
in the constitution, consisted of considering and carrying out all of the programs
of work that concern the graduates of IU in their relations among themselves and to
their alma mater, make a yearly report to the regular annual meeting of the
Association, and elect members/officers of the Council. The Alumni Council was
branched into Executive, Finance, and Projects committees. In the 1930s, the Council
reorganized and went from 21 to nine members and was renamed the Executive Council.
The Executive Council still meets annually. The meetings are usually a two or three
day affair, consisting of workshops, presentations, and discussions. The topics
covered are usually that of membership in the Alumni Association, fundraising for
scholarships, research on the current interests of the university (such as the
current demographics, student interests, enrollment statistics, etc.), career
programs, and other means of attracting more alumni to the organization or improving
the school for the future. Each year, the current president of Indiana University
provides a report to the Executive Council that outlines what major changes have
occurred or need to occur at the university.
Within the Executive Council is the Board of Managers. The Board of Managers is the
supervisory body of the IU Alumni Association. It establishes and oversees the
policies of the association and meets two to four times a year. The board is
composed of 14 volunteer leaders, including the CEO of the IUAA, the immediate past
chair of the association, five officers, six at-large members, and a student
representative. At-large members serve staggered three-year terms, while the
officers are elected annually. The student representative is appointed annually.
Arrangement
This collection is organized into four series: Alumni Association annual meetings,
Alumni Council files, Executive Council files, and Board of Managers files.
Scope and Content Note
This collection includes meeting materials such as minutes, agendas, officer and
membership lists, committee reports, financial documents, election results, and
other supplementary documents from the Indiana University Alumni Association dating
from 1854 through 2011. Besides the annual meetings of the IUAA (1854-1970), the
collection also covers the meetings of the association’s Alumni Council (1913-1936),
Executive Council (1937-1986), and Board of Managers (1977-2005).
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Indexing Terms
-
The following terms have been used to index the description of this collection in
IUCAT, the IU Libraries'
online catalog. Materials about related topics, persons or places can be found by
searching the catalog using these terms.
Related Material
The Indiana University Archives holds several more collections of unprocessed records
from the Alumni Association and its constituent organizations. Please contact staff
for further information.
Additional records such as newsletters, annual reports, bulletins, and publications
may be accessed in the
Archives of Institutional Memory.
Administrative Information
Acquisition Information
Accessions: 0544, 2006/004, 2015/098, 2015/047
Usage RestrictionsThis collection contains materials both in copyright and in the public domain.
Copyrights for records originating with Indiana University administrative units,
departments, and other offices are held by the Trustees of Indiana University.
For more information, please contact the Indiana University Archives staff.
The Indiana University Archives respects the intellectual property rights of
others and does not claim any copyrights for non-university records, materials
in the public domain, or materials for which we do not hold a Deed of Gift.
Responsibility for the determination of the copyright status of these materials
rests with those persons wishing to reuse the materials. Researchers are
responsible for securing permission from copyright owners and any other rights
holders for any reuse of these materials that extends beyond fair use or other
statutory limitations.
Digital reproductions of archival materials from the Indiana University Archives
are made available for noncommercial educational and research purposes only. If
you are the copyright holder for any of the digitized materials and have
questions about its inclusion on our site, please contact the Indiana University
Archives staff.
Preferred Citation
[Item], Indiana University Alumni Association records, Collection C661, Indiana
University Archives, Bloomington.
Provenance
Transferred to the Indiana University Archives by the Indiana University Alumni
Association in 2006 and 2015.
Processing InformationProcessed by Andrea Barbour.
Completed in 2017.
Executive Committee Minutes and Board of Managers material added by Matthew Malher in 2018.
Container List
Series:
Alumni Association annual meetings, 1854-1970
Minutes,
Call Meeting, October 24,
1970
![[image]](images/image_icon.gif)
View item(s)
Scope and Content Note
Special meeting to discuss updates of Articles of Incorporation for
tax-exempt status
Series:
Alumni Council files, 1913-1936
Series:
Box 3
Executive Council files, 1937-2011
Subseries:
Minutes and meeting books, 1937-2011
Scope and Content Note
Meeting minutes and reports from 1937-2011, starting in 1990, materials
are bound into "meeting books".
December 1977
June 1978
December 1978
June 1979
December 1979
June 1980
December 1980
June 1981
December 1981
June 1982
December 1982
June 1983
December 1983
June 1984
December 1984
June 1985
December 1985
June 1986
December 1986
June 1987
December 1987
June 1988
December 1988
June 1989
December 1989
Box 4
June 1990
December
1990
June 1991
December
1991
June 1992
December
1992
June 1993
December
1993
June 1994
December
1994
June 1995
December
1995
June 1996
December
1996
June 1997
December
1997
June 1998
December
1998
Box 5
June 1999
December
1999
June 2000
December
2000
June 2001
December
2001
June 2002
December
2002
June 2003
December
2003
June 2004
December
2004
June 2005
December
2005
June 2006
December
2006
June 2007
December
2007
Box 6
June 2008
December
2008
(Meeting book missing)
June 2009
(Meeting book missing)
December
2009
(Meeting book missing)
November
2011
Subseries:
Box 6
Related reports and minutes 1982-2000
Publications Advisory Board Meeting Minutes, 1982
View item(s)
Strategic Planning up to 2000
Goals/Missions
Series:
Board of Managers files, 1977-2005
Box 6
1977-1985
(2 folders)
June 18,
1994
August 24,
1994
December 1,
1994
1995
August 24,
1995
November 30,
1995
June 15,
1996
August 28,
1996
December 6,
1996
August 20,
1997
December 4,
1997
August 4,
1998
September 12,
1998
October 13,
1998
December 11,
1998
June 18,
1999
August 18,
1999
December 2,
1999
January 26,
2000
April 12,
2000
June 2000
August 30,
2000
October 3,
2000
December 2000
February 28,
2001
June 2001
August 29-31,
2001
September 26,
2001
December 8,
2005
Box 7
VOI Evaluations
Original Pledge Forms
VOI Pledge Forms Returned
Misc. Away Trips
